Accounts Receivable Specialist (Hybrid)

HRV Conformance Verification Associates • Moon Township, PA

5d • Hybrid

About The Position

HRV Conformance Verification Associates, Inc. is seeking an experienced Accounts Receivable Specialist to support complex accounts receivable, invoicing, collections, and cash flow management in a project-based professional services environment. Approximately 85% of the role focuses on accounts receivable activities, including complex invoicing, collections, customer account management, and reducing Days Sales Outstanding (DSO). About 10% supports accounts payable, and the remaining 5% provides cross-training and backup support for payroll processing and payroll-related accounting functions.

The ideal candidate is organized, detail-oriented, and able to manage multiple clients, projects, invoicing requirements, and collection activities simultaneously. The position follows a hybrid schedule of four days in the office and one day remote, with a listed location of Moon Township / Coraopolis, Pennsylvania.

Requirements

• At least 3 years of Accounts Receivable, billing, collections, accounting, or related experience.
• Experience using accounting, ERP, or project accounting software systems.
• Proficiency with Microsoft Excel.
• Strong understanding of collections, customer account management, and cash application.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent attention to detail and organizational skills.

Nice To Haves

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Extensive accounts receivable and collections experience, with a demonstrated ability to reduce aged receivables and improve cash flow.
• Experience in a complex, high-volume invoicing environment.
• Experience with Unanet or other ERP systems used for project accounting, government contract billing, or professional services billing.
• Experience in engineering, construction, QA/QC inspection, consulting, professional services, or another project-based organization.
• Experience with contract billing, time and expense (T&E) billing, project-based invoicing, DOT invoicing, or government contract invoicing.
• Experience managing multiple clients, projects, and billing requirements simultaneously.
• Prior accounts payable experience.
• Exposure to payroll processing, payroll accounting, or payroll reconciliations.

Responsibilities

• Prepare, review, and process client invoices according to contract terms and client-specific requirements.
• Manage complex billing across multiple clients, projects, and contract structures.
• Balance and reconcile time and expense data in applicable accounting systems.
• Establish and maintain client-specific invoicing procedures and billing requirements.
• Create and maintain invoice templates for new and existing clients.
• Submit invoices through client portals, email, and customer-specific billing platforms.
• Monitor accounts receivable aging reports and proactively manage collections.
• Contact customers about outstanding invoices and past-due balances.
• Investigate and resolve invoice disputes, payment delays, and account discrepancies.
• Process customer payments and accurately post receipts in the accounting system.
• Reconcile customer accounts and maintain supporting documentation.
• Collaborate with project managers, operations personnel, and clients to support timely and accurate billing.
• Monitor and help improve Days Sales Outstanding (DSO) and cash flow performance.
• Generate accounts receivable, collections, and aging reports as requested.
• Identify opportunities to improve billing efficiency, collections performance, and invoice accuracy.
• Process vendor invoices and assist with routine accounts payable activities.
• Verify invoice accuracy and appropriate coding.
• Assist with vendor statement reconciliations and month-end accounts payable activities as needed.
• Maintain organized accounts payable records and documentation.
• Learn HRV's payroll process to provide backup support when necessary.
• Assist with payroll-related reporting and documentation.
• Support payroll general ledger reconciliations and account balancing activities.
• Cross-train with accounting team members to understand full-cycle payroll processing.
• Provide backup payroll support during vacations or other planned absences.

Benefits

• Hybrid work schedule (4 days in office, 1 day remote).
• Opportunity to make a direct impact on company cash flow and financial performance.
• Exposure to project accounting, payroll, and broader accounting functions.
• Collaborative team environment.
• Stable and growing professional services organization with over 20 years of industry experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed