Accounts Receivable Specialist [Part-Time]

Wolfram•Champaign, IL

7d•Hybrid

About The Position

Wolfram is seeking a part-time Accounts Receivable Specialist to join its Accounting department. The role is responsible for day-to-day accounts receivable activities, including payment processing, collections, customer account maintenance, invoicing and reconciliations. The position is based on-site in Champaign, Illinois, with a hybrid schedule available after an initial on-site training period. It is permanent and scheduled for 25 hours per week. The position reports to the Accounting Manager and pays $20.00 per hour for eligible candidates residing in the United States. Hiring is contingent on eligibility to work in the United States; Wolfram cannot sponsor or transfer visas. Employment verification, a background check and a credit check are required. The ideal candidate has a solid understanding of accounting principles, experience with accounting software, strong organizational and problem-solving skills, and proficiency in Microsoft Excel. Candidates should be able to manage workloads independently, handle sensitive information confidentially, communicate professionally, investigate discrepancies, and adapt to new systems and processes. Wolfram is an equal opportunity employer that values diversity and is dedicated to building diverse teams and an inclusive company culture. U.S.-based candidates may voluntarily provide demographic information for the company’s outreach and representation assessments. Responses are not linked to applications, are not visible to recruiters or hiring managers at an individual level, and have no impact on hiring decisions.

Requirements

Ability to prioritize multiple responsibilities, manage daily workloads independently and consistently meet deadlines.
Ability to maintain confidentiality when handling sensitive information.
Proficiency in Microsoft Excel, including large datasets, filters, formulas and lookup functions for accounting and reconciliation purposes.
Experience with accounting or ERP software.
Good understanding of basic accounting principles, accounts receivable processes and reconciliation procedures.
Strong written and verbal communication skills and the ability to interact professionally with customers and internal departments.
Strong problem-solving skills, attention to accuracy, and ability to investigate discrepancies and follow through on outstanding issues with minimal supervision.
Ability and willingness to learn new systems, adapt to changing processes and contribute to improvements in daily accounting operations.
Clear employment verification, background check and credit check are required.
Eligibility to work in the United States; visa sponsorship or transfer is not available.

Nice To Haves

Two or more years of accounts receivable or related accounting experience, particularly in cash application, collections and account reconciliations.
Experience with Oracle, Sage Intacct or similar systems.

Responsibilities

Process and accurately apply customer payments received through ACH, wire transfers, checks and credit cards to customer accounts and invoices.
Perform daily cash management duties, including recording bank deposits, maintaining payment records and processing receipts accurately and promptly.
Respond to customer inquiries about invoices, payments, account balances and billing discrepancies by phone and email.
Prepare customer statements, review accounts receivable aging, follow up proactively on overdue invoices and document collection activities.
Maintain customer account information, payment terms, credit records and tax exemption documentation in accounting and customer management systems.
Assist with customer credit reviews, credit holds and credit checks, and establish payment terms according to company policies and approval procedures.
Monitor and maintain assigned CRM system queues and ensure outstanding items are resolved promptly.
Create invoices for the internal consulting group and customers, and assist with approved credit memos, billing adjustments and refunds.
Research and resolve unidentified or unapplied payments, overpayments, duplicate payments and customer account discrepancies.
Reconcile customer accounts, cash receipts and bank deposits; assist with accounts receivable and general ledger reconciliations; and support month-end closing activities.
Maintain supporting documentation and track outstanding transactions to ensure timely follow-up, proper recordkeeping and compliance with internal accounting controls.
Support process improvements, system updates and transitions to new accounting and ERP systems, including testing and documentation as needed.
Complete special projects as needed.