Accounts Receivable/Payable Specialist - Part Time

CTI•Columbia, MO

6d•$22 - $26

About The Position

Calibration Technologies (CTI) is seeking an organized, detail-oriented Accounts Receivable/Payable Specialist to support the company’s day-to-day accounting operations on a part-time basis. The role has primary responsibility for accounts receivable and additional responsibilities in accounts payable. The ideal candidate is dependable, highly organized, comfortable working with financial information, and able to communicate professionally with customers, vendors, and internal teams. The position suits someone who enjoys working independently, solving problems, and ensuring financial transactions are accurate and completed timely. The specialist processes customer payments, invoices, cash receipts, and billing activities; monitors past-due accounts; researches and resolves discrepancies; and maintains customer records across applicable systems. Accounts payable duties include reviewing and organizing invoices, verifying payment terms and receipt of goods or services, resolving invoice questions, and preparing weekly check and ACH payment runs. The role also supports the corporate credit card program, maintains financial records, and assists with accounting processes and projects. Calibration Technologies is a Missouri-based manufacturing company that designs and manufactures gas detection solutions. The company describes its purpose as protecting people and property, and notes that the employee’s work contributes to its financial health and day-to-day operations.

Requirements

High school diploma or equivalent.
At least one year of accounts receivable, accounts payable, bookkeeping, or related experience.
Strong attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle confidential financial information with discretion and integrity.
Strong written and verbal communication skills.
Ability to research issues, identify discrepancies, and follow through to resolution.
Ability to learn and effectively use accounting software and ERP systems.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Reliable, trustworthy, and accountable.

Nice To Haves

Associate or bachelor's degree in accounting, finance, business, or a related field.
Experience with an ERP system.
Experience with customer collections or account reconciliation.
Experience with Avalara, SAP, or other payment and tax systems.

Responsibilities

Prepare, post, verify, and record customer payments and accounts receivable transactions.
Create and submit customer invoices according to company practices.
Monitor outstanding customer accounts and follow up on past-due balances.
Draft standard past-due correspondence and contact customers to request payment.
Research customer discrepancies and resolve past-due account questions.
Prepare reports regarding the status of customer accounts.
Assist with periodic accounts receivable reconciliations.
Assist with generating monthly billing statements based on the general ledger.
Collect and maintain customer tax-exempt documentation.
Maintain customer information within Avalara and other applicable systems.
Process credit card transactions and check deposits, and post cash receipts.
Maintain customer information in the ERP system, SAP payment portals, and credit card websites.
Assist with other cash receipt and billing activities as needed.
Assemble, review, and verify invoices, refunds, and check requests.
Verify invoices are paid according to agreed-upon payment terms.
Organize and maintain vendor invoices and supporting documentation.
Follow up with vendors regarding invoices and payment questions.
Verify products or services have been received before issuing payment.
Research and resolve unusual or questionable invoices with internal departments and vendors.
Prepare supporting documentation and reports for weekly AP review.
Prepare and process weekly check and ACH payment runs.
Assist with administration of the corporate credit card program.
Maintain accurate and organized financial records.
Support accounting processes and projects as assigned.
Work collaboratively with Accounting and other departments to resolve discrepancies and ensure timely transaction processing.