Accounts Receivable Specialist

Bacon Nation Inc•Rockwall, TX

11d

About The Position

The Accounts Receivable Specialist reports to the Assistant Controller and is responsible for ensuring that the company receives payments for goods and services and records these transactions accurately. This role includes preparing and sending invoices, processing incoming payments, reconciling account balances, and maintaining accurate financial records. The AR Specialist plays a critical role in ensuring the financial stability of the organization by managing customer accounts and reducing overdue balances.

Requirements

3-5 years of AR experience required
Excellent communication - Must be able to communicate with clients, requesting payment or setting up payment plans
Strong project management skills - Must be able to manage multiple projects simultaneously, so they need to be flexible enough to handle lots of information at once
Organizational skills - Must be able to stay on track and ensure records and reports remain accurate
Proficiency in accounting software, such as Sage Intacct (preferred) or QuickBooks

Nice To Haves

Work within the construction industry is preferred

Responsibilities

Prepare, generate, and send out invoices to customers based on the terms of sales or service agreements
Ensure all customer invoices are processed accurately and on time
Monitor and follow up on outstanding invoices to ensure timely payment
Maintaining bookkeeping databases and spreadsheets and updating information as needed
Creating reports and balance sheets that document overall profits and losses
Updating client accounts based on payment or contact information
Process incoming payments, including checks, electronic transfers, and credit card payments
Accurately record payments in the accounting system and apply them to the correct customer accounts
Verify discrepancies and resolve customer billing issues in a timely manner
Maintain accurate records of receivables, ensuring that balances match both internal systems and customer records
Monitor customer accounts to identify overdue payments and take appropriate action (e.g., sending reminder notices, following up by phone or email)
Serve as the main point of contact for customers regarding invoicing and payment-related questions
Provide excellent customer service by addressing billing concerns professionally and promptly
Work to build strong relationships with customers to ensure future payments are made on time