Accounts Receivable Specialist I

Baranko Companies•Dickinson, ND

13h

About The Position

The Accounts Receivable Specialist performs billing and collection activities for Baranko Environmental, LLC, supporting environmental cleanup, waste management, and oilfield service operations. Reporting to the Assistant Controller, this role helps maintain accurate financial records, ensure timely customer invoicing, and support cash flow through proactive collection efforts. The specialist coordinates with field personnel, operations leadership, and customers to ensure services are billed accurately in accordance with contractual terms and customer-specific requirements. The position calls for a detail-oriented, organized, self-motivated person who is comfortable working across multiple software platforms in a largely paperless environment and who communicates effectively, takes personal accountability, and proactively resolves billing and collection issues.

Requirements

Associate's degree in finance or a related field, or three years of equivalent experience in accounts receivable or a closely related accounting role.
Previous experience with accounts receivable, customer invoicing, collections, and basic accounting procedures.
Proficiency in Microsoft Office, particularly Outlook and Excel, and comfort with Adobe Acrobat and electronic document management systems.
Ability to learn new software systems and adapt to evolving paperless processes and technology.
Must pass a pre-employment drug test and comply with drug and alcohol policies during employment.
Must have reliable transportation to and from work.
High attention to detail, personal accountability, strong organization and time management, proactive communication, problem-solving, self-motivation and initiative, technical adaptability, teamwork and collaboration, reliability, and professionalism.

Nice To Haves

Experience in oilfield services, environmental services, construction, or transportation industries.
Familiarity with time-and-material billing, equipment and labor rates, purchase orders, and customer-specific billing requirements.
Experience with HCSS HeavyJob, ComputerEase, OpenInvoice, or similar accounting, timekeeping, and customer invoicing platforms; not required.

Responsibilities

Prepare accurate and timely customer invoices from field labor and equipment timecards and supporting documentation, primarily for time-and-material billings, including pass-through charges.
Review billing information for completeness and accuracy and coordinate with field operators, supervisors, and operations management to resolve discrepancies or obtain missing information.
Follow customer-specific invoicing requirements, including purchase orders, job references, supporting documentation, electronic submission platforms, and deadlines.
Submit invoices through customer portals, including OpenInvoice, and monitor submissions for acceptance and timely processing.
Monitor accounts receivable aging reports and proactively follow up with customers on past-due balances and payment status.
Investigate and resolve invoice disputes, rejected invoices, and payment discrepancies.
Maintain organized collection records, take ownership of outstanding receivables, and escalate unresolved or significantly past-due accounts to the Assistant Controller or appropriate leadership.
Complete assigned month-end accounts receivable cutoff procedures.
Maintain organized electronic billing records, customer correspondence, and supporting documentation according to company procedures.
Work with finance and operations leadership to identify billing inefficiencies, improve processes, and reduce delays in invoicing and collections.
Provide requested accounts receivable reporting and analysis, including aging balances, collection status, and outstanding billing issues.
Perform monthly credit card reconciliations for all Baranko Companies and follow up on missing receipts or expense coding information.
Maintain confidentiality of customer and company financial information and comply with accounting procedures and internal controls.
Demonstrate company Core Values through teamwork, accountability, respectful communication, and continuous improvement.
Perform other related finance and administrative duties as assigned.