Accounts Receivable Specialist I

Baranko Companies•Dickinson, ND

1d•$25 - $27

About The Position

The Accounts Receivable Specialist performs billing and collection activities for Baranko Environmental, LLC, supporting its environmental cleanup, waste management, and oilfield service operations. Reporting to the Assistant Controller, the position maintains accurate financial records, ensures timely customer invoicing, and supports cash flow through proactive accounts receivable collection efforts. The role coordinates with field personnel, operations leadership, and customers to ensure services are billed accurately according to contractual terms and customer-specific requirements. It requires attention to detail, organization, self-motivation, comfort with multiple software platforms in a largely paperless environment, strong communication, personal accountability, and a proactive approach to resolving billing issues and collecting outstanding balances.

Requirements

Associate's degree in finance or a related field, or three years of equivalent experience in accounts receivable or a closely related accounting role.
Previous experience with accounts receivable, customer invoicing, collections, and basic accounting procedures.
Proficiency in Microsoft Office, particularly Outlook and Excel.
Comfort working with Adobe Acrobat and electronic document management systems.
Ability to learn new software systems and adapt to evolving paperless processes and technology.
Must pass a pre-employment drug test and comply with drug and alcohol policies during employment.
Reliable transportation to and from work.
High attention to detail.
Personal accountability.
Strong organization and time management skills.
Proactive communication.
Problem-solving ability.
Self-motivation and initiative.
Technical adaptability.
Teamwork and collaboration.
Reliability and professionalism.

Nice To Haves

Experience in oilfield services, environmental services, construction, or transportation industries.
Familiarity with time-and-material billing, equipment and labor rates, purchase orders, and customer-specific billing requirements.
Experience with HCSS HeavyJob, ComputerEase, OpenInvoice, or similar accounting, timekeeping, and customer invoicing platforms.

Responsibilities

Prepare accurate and timely customer invoices using field labor and equipment timecards and supporting documentation, primarily for time-and-material billings, including pass-through charges.
Review billing information for completeness and accuracy, coordinating with field operators, supervisors, and operations management to resolve discrepancies or obtain missing information.
Follow customer-specific invoicing requirements, including purchase orders, job references, supporting documentation, electronic submission platforms, and deadlines.
Submit invoices through customer portals, including OpenInvoice, and monitor submissions for acceptance and timely processing.
Monitor accounts receivable aging reports, follow up on past-due balances, and communicate with customers regarding payment status.
Investigate and resolve invoice disputes, rejected invoices, and payment discrepancies.
Maintain organized collection records and escalate unresolved or significantly past-due accounts to the Assistant Controller or appropriate leadership.
Complete assigned month-end accounts receivable cutoff procedures.
Maintain organized electronic billing records, customer correspondence, and supporting documentation in accordance with company procedures.
Collaborate with finance and operations leadership to identify billing inefficiencies, improve processes, and minimize invoicing and collection delays.
Provide accounts receivable reporting and analysis as requested, including aging balances, collection status, and outstanding billing issues.
Perform monthly credit card reconciliations for all Baranko Companies and follow up on missing receipts or expense coding information.
Maintain confidentiality of customer and company financial information and comply with accounting procedures and internal controls.
Demonstrate company Core Values through teamwork, accountability, respectful communication, and commitment to continuous improvement.
Perform other related finance and administrative duties as assigned.