Accounts Receivable/Payroll Specialist

LMK Recruiting Solutions • New York City, NY

10d • Onsite

About The Position

The Accounts Receivable/Payroll Specialist manages construction project revenue collection and field team compensation for an established, fast-growing New York City construction firm. The role covers construction accounts receivable, project progress billing, subcontractor compliance documentation, weekly payroll administration, and labor compliance. It requires familiarity with New York City construction billing cycles, subcontractor documentation, and weekly trade payroll. The position is on-site in the New York City Metropolitan Area, with annual compensation of $55,000–$60,000.

Requirements

• At least 2 years of hands-on experience in construction accounts receivable, payroll, or dedicated project bookkeeping.
• Familiarity with construction billing workflows and subcontractor compliance tracking, and an understanding of contractor office operations.
• Intermediate to advanced proficiency in Microsoft Excel, including data sorting and formulas.
• Exceptional attention to detail when auditing calculations, signatures, and compliance paperwork.
• Professional written and verbal communication skills for working with project superintendents, field crews, and corporate clients.
• Discretion and care in handling sensitive financial and employee information.

Nice To Haves

• Direct hands-on experience with Sage 100 or specialized construction ERP platforms.
• Prior experience in a construction or contracting office environment.

Responsibilities

• Prepare, format, and distribute project invoices, AIA-style monthly progress billings, and Time & Material billings based on completion percentages and contract milestones.
• Manage and track project compliance folders, including signed subcontracts, lien waivers, release forms, and active Certificates of Insurance.
• Monitor accounts receivable aging reports and contact clients and owners to support timely payment and cash flow.
• Work with project managers, estimators, and client billing departments to investigate and resolve invoicing errors or allocation discrepancies.
• Collect, review, and audit weekly paper and digital timesheets for field crews and office staff, verifying hours and allocation to cost codes and jobs.
• Enter verified hours, overtime, and standard deductions into the payroll system for weekly payroll processing.
• Assist with certified payroll reports, union benefit fund reporting, and workers’ compensation audit data.
• Set up new hires in the payroll system, process W-4 and I-9 documentation and direct deposit, and respond to field staff questions about pay stubs and time tracking.
• Protect confidential corporate financial records and employee personnel data.

Benefits

• Health insurance options
• Paid Time Off (PTO) package
• Paid company holidays
• Direct mentorship and hands-on exposure to specialized construction finance workflows

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed