Accounts Receivable Payable Specialist

Pye-Barker Fire & Safety•Fort Pierce, FL

About The Position

The Accounts Receivable Payable Specialist oversees tracking payments and banking deposits while supporting accounts payable activities. The role handles customer collections, payment application, invoicing, account research and reconciliation, and vendor or accounts payable discrepancies. It requires professional customer service, accurate recordkeeping, and the ability to work independently in a fast-paced environment. The position requires a high school diploma or equivalent and at least three years of related experience. The specialist uses Microsoft Office or related software, accounting software, and office equipment such as computers, a 10-key calculator, and a copier. The role involves prolonged periods sitting at a desk and working on a computer.

Requirements

High school diploma or equivalent.
At least three years of related experience.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite or related software and other accounting software programs.
Ability to operate related office equipment, such as computers, a 10-key calculator, and a copier.
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with customers.
Excellent organizational skills and attention to detail.

Responsibilities

Contact customers with delinquent accounts, determine the reason for delinquency, and arrange for collection.
Provide consistent, professional, courteous, high-quality customer service.
Research and update customer information and records.
Apply client payments made by check and credit card.
Respond to telephone inquiries, help resolve customer account questions, and document the interactions.
Make daily check deposits.
Prepare, post, verify, and record customer payments and accounts receivable transactions.
Create invoices according to company practices and submit them to customers.
Maintain and update customer files, including name or address changes, mergers, and mailing attentions.
Research customer discrepancies and past-due amounts with the Collections Manager and other staff.
Collaborate with the Collections Manager to reconcile accounts receivable at least bimonthly.
Relay changes in information to appropriate employees.
Address escalated vendor queries or accounts payable discrepancies in relevant documentation or information with internal customers or external vendors.
Update details in the SPA AP Module.
Check past-due invoices with Corporate AP.
Process and code bills and send bills to Corporate.
Adhere to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
Perform other related duties as assigned.

Benefits

Excellent pay; pay is determined by experience and discussed during the interview.
Weekly pay.
Medical, dental, and vision coverage.
Company-paid life insurance.
Company-paid short-term disability.
401(k) with employer match.
Paid vacation and company holidays.
Training and career development.
Company vehicle, if applicable to the job.
Immediate qualification for the ALL In Ownership Plan for eligible full-time employees.