Accounts Receivable/Income Audit Clerk

HEI Hotels and Resorts•The Woodlands, TX

About The Position

Assist the Controller in directing the hotel’s financial activities, safeguarding its assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards. The role handles accounts receivable and income-audit work, payment and invoice processing, account reconciliations, credit-card activity, and vendor inquiries. The position is at The Woodlands Resort, Curio Collection.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Ability to operate a personal computer and calculator.
Effective verbal and written communication skills.
Ability to adapt communication style for different audiences, including supervisors, coworkers, and the public.

Nice To Haves

Bachelor’s degree in Accounting preferred.
Accounting experience preferred.
Hotel experience preferred.

Responsibilities

Sort and verify the accuracy of Night Audit work, primarily the receivables aspect, including banquet check extensions, banquet cost coding, and routing sales and promotion checks with backup.
Record department administration phone calls and inform the Controller of potential concerns.
Post city ledger payments in the property management system; reconcile and bill city ledger accounts.
Perform follow-up billing and credit-collection documentation and alert the Controller to potentially uncollectible accounts.
Reconcile credit-card backup to the General Cashier Summary and report discrepancies to the Controller.
Bill credit cards, including AMEX and DINERS, and maintain accurate, legible credit-card logs.
Set up new accounts according to established credit policy and assist with reconciling open-account status items.
Input the General Cashier Summary and maintain its binder.
File and distribute credit-card cancellations, bulletins, and credit warnings.
Process and follow up on returned checks accepted as cash payment.
Record General Ledger and City Ledger reconciliations.
Verify purchasing procedures, including matching purchase-order prices and quantities to invoices and confirming purchase-order validity.
Maintain an accurate, up-to-date Purchase Order Log.
Route invoices with purchase orders to department heads and Executive Committee members for approval.
Check account coding, ensure invoices are returned promptly, and process approved invoices for payment with required signatures and backup.
Pay hotel invoices accurately and on time, ensuring correct amounts, account coding, invoice extensions, and applicable discounts.
Handle vendor inquiries and reconcile vendor statements.
Maintain organized and current open-invoice, paid-invoice, and voided-check files.
Interface checks and submit a log of manual checks to the Controller.
Comply with attendance rules and be available to work regularly.
Perform other job-related duties as assigned.