Accounts Receivable Clerk
About The Position
The Accounts Receivable Clerk processes and applies customer payments, maintains accurate accounts receivable records, reconciles account activity, resolves discrepancies, and supports timely collection efforts. The role requires hands-on experience with CDK software and Microsoft Excel, accurate and efficient data entry, sound judgment when handling confidential information, and professional communication with customers and internal departments. This is a full-time, on-site position with a Monday–Friday schedule of either 7:30–4:30 or 8:30–5:30. The clerk posts and applies customer payments, prepares deposits, reconciles payment activity, maintains customer records, reviews aging reports, follows up on past-due balances, researches account issues, and prepares invoices, statements, credit memos, and documentation. The role also uses Excel for organizing data, reconciling accounts, reporting, and tracking collection activity; maintains records for company procedures and audits; and assists with month-end closing and other accounting tasks. The position requires following company safety, attendance, confidentiality, data privacy, information security, and records-retention procedures. The employee must promptly report workplace accidents, attendance changes, or suspected loss or misuse of confidential information. Physical duties include extended periods using a computer and standard office equipment, handling documents, occasional movement around the office, and occasionally lifting or carrying materials weighing up to 20 pounds.
Requirements
- High school diploma or equivalent.
- Previous experience in accounts receivable, cash application, billing, or a related accounting function.
- Experience using CDK software in an accounting or dealership environment.
- Proficiency in Microsoft Excel, including sorting, filtering, formulas, and account-reconciliation functions.
- Proficiency in 10-key data entry with a high level of speed and accuracy.
- Proficiency in Microsoft Outlook for managing email, calendars, and professional correspondence.
- Strong numerical, organizational, and analytical skills, with consistent attention to detail.
- Ability to manage multiple priorities and meet established deadlines.
- Professional written and verbal communication skills.
- Ability to handle confidential financial information with discretion.
Nice To Haves
- Associate degree in accounting, finance, business, or a related field.
- Two or more years of accounts receivable experience.
- Intermediate Excel skills, including lookup functions and PivotTables.
- Experience in the automotive, trailer, equipment, or dealership industry.
Responsibilities
- Post and apply customer payments accurately in CDK, including checks, electronic payments, credit cards, and other payment types.
- Prepare and process daily deposits and reconcile payment activity to supporting documentation.
- Maintain accurate customer account records and update account information as needed.
- Review accounts receivable aging reports and assist with follow-up on past-due balances.
- Research and resolve payment discrepancies, short payments, unapplied cash, credit balances, and account questions.
- Prepare customer invoices, statements, credit memos, and account documentation.
- Communicate professionally with customers and internal departments regarding balances, payment status, and account issues.
- Use Microsoft Excel to organize data, reconcile accounts, prepare reports, and track collection activity.
- Maintain complete and accurate records in accordance with company procedures and audit requirements.
- Assist with month-end closing activities and related accounting tasks.
- Perform other duties as assigned by management.
- Follow company safety policies and procedures and immediately report workplace accidents to a manager or supervisor.
- Maintain regular and reliable attendance, report to work on time, and remain available during scheduled working hours.
- Promptly notify the appropriate manager or supervisor of absences, tardiness, or the need to leave early, in accordance with attendance and call-in procedures.
- Protect confidential customer, employee, company, and financial information and disclose it only to authorized individuals for legitimate business purposes.
- Follow company policies for data privacy, information security, records retention, and secure disposal of sensitive information.
- Immediately report suspected loss, unauthorized access, disclosure, or misuse of confidential information to a manager or supervisor.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
