Accounts Receivable/Income Audit Clerk

HEI Hotels & Resorts•The Woodlands, TX

About The Position

The Accounts Receivable/Income Audit Clerk assists the Controller in directing the hotel’s financial activities, safeguarding assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards. The role handles night-audit receivables, city ledger accounts and payments, credit-card records, purchase orders, invoices, vendor inquiries, and related reconciliations. The clerk also maintains financial logs and files, supports payment processing, and reports discrepancies or potential concerns to the Controller.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Ability to operate a personal computer and calculator.
Effective verbal and written communication skills, including adapting communication style for supervisors, coworkers, and the public.

Nice To Haves

Bachelor’s degree in Accounting.
Accounting experience.
Hotel experience.

Responsibilities

Sort and verify the accuracy of Night Audit work, primarily the receivables portion, including reconciling banquet check extensions, coding banquets at cost, and reviewing and routing sales and promotion checks with backup.
Record department administration phone calls and inform the Controller of potential concerns.
Post city ledger payments in the property management system; reconcile and bill city ledger accounts; complete follow-up billing and credit collection documentation; and alert the Controller to potentially uncollectible accounts.
Reconcile credit-card backup to the General Cashier Summary and report discrepancies to the Controller.
Bill credit cards and maintain accurate, legible credit-card logs.
Set up new accounts in accordance with established credit policy.
Assist in reconciling open account status items.
Input the General Cashier Summary and maintain its binder.
File and distribute credit-card cancellations, bulletins, and credit warnings.
Process and follow up on returned checks accepted as cash payment.
Record General Ledger and City Ledger reconciliations.
Verify that purchasing procedures are followed, including checking purchase-order and invoice prices and quantities and confirming purchase-order validity; maintain an accurate, current Purchase Order Log.
Route invoices with purchase orders to department heads and Executive Committee members for approval; verify account coding and timely return of invoices.
Process approved invoices for payment and ensure appropriate signatures and supporting documentation are attached.
Pay hotel invoices promptly and accurately, verifying amounts, account coding, invoice extensions, and applicable discounts.
Handle vendor inquiries and reconcile vendor statements.
Maintain organized, up-to-date files for open invoices, paid invoices, and voided checks.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work regularly.
Perform other job-related duties as assigned.