Accounts Receivable Clerk

Haddad Plumbing & Heating • Newark, NJ

4d • $50,000 - $60,000

About The Position

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join its Finance team. The role is responsible for maintaining customer accounts, processing payments, monitoring outstanding balances, and supporting collection activities. The position also supports project requisitions, change order and subcontractor documentation, account reporting and reconciliations, and general administrative tasks.

Requirements

• Strong understanding of basic accounting principles.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work independently and collaboratively.
• High attention to detail and ability to quickly learn new processes and systems.
• Proficiency with Microsoft Office Suite.
• Reliable, punctual, and professional.

Nice To Haves

• Associate’s degree in accounting, or one year of Accounts Receivable or Accounting experience, or an equivalent combination of education and experience.
• Experience with Sage 100 Contractor.
• Experience with collections, customer account reconciliation, and payment processing.
• Ability to work effectively in a fast-paced environment.
• Bilingual in Spanish or Portuguese.

Responsibilities

• Input service tickets into Sage and maintain accurate records.
• Review accounts receivable balances, initiate collection efforts, and maintain positive client relationships.
• Prepare monthly requisitions for Project Manager review and Finance Manager approval.
• Maintain change order logs and track subcontractor and supplier documentation, including lien waivers.
• Maintain customer accounts, invoicing records, and payment activity.
• Monitor outstanding balances and escalate delinquent accounts to management as necessary.
• Record and apply customer payments accurately and within established timeframes.
• Maintain credit card payment records and customer authorization documentation.
• Investigate and resolve payment discrepancies and account issues.
• Prepare weekly and monthly aging reports and assist with account reconciliations.
• Meet regularly with the Finance Manager and Controller to review account status and collection efforts.
• Maintain accurate records of customer communications, invoices, and payments.
• Assist with filing, scanning, administrative tasks, special projects, and other duties as assigned.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed