Accounts Receivable Assistant

Posillico Civil•Farmingdale, NY

2d•Onsite

About The Position

Primary responsibilities of the Accounts Receivable Assistant are the management and organization of all accounts receivable, billing & cash receipts for various facilities.

Requirements

0-3 year experience preferably in the Accounts Receivable area handling related tasks and responsibilities.
Familiarity with accounting and Microsoft Office is required
General experience and the ability to deal effectively with customers, project management staff
Must be capable of meeting deadlines, self-motivated, detail oriented and the ability to demonstrate high degree of accuracy and have excellent follow-through capability
This team member will have excellent communication skills (both oral and written)

Nice To Haves

Experience with an automated A/R system preferred
Construction field is a plus

Responsibilities

Daily organize and sort material sales tickets
Attaching daily tickets to weekly customer invoices and overall invoice review for accuracy and completeness
Attaching daily tickets to bi-monthly job invoices to our related entities
E-mail out monthly customer statements
Set up new customers in Viewpoint
Enter price templates internally for customers
Enter quotes internally for all jobs with special pricing
Receive Purchase Orders from customers and maintain pricing/terms internally
Get tax exempt forms for any tax-exempt jobs, scan and save electronically, update terms internally and maintain for proof of tax-exempt status
Review payments received from customers for accuracy before handing off to be deposited
Special projects as assigned
Scanning AR
Reconciling customer accounts and resolving customer discrepancies
Post customer payments by recording cash and credit card transactions