Accounts Receivable Assistant

Posillico Civil, Inc.•East Farmingdale, NY

4d•Onsite

About The Position

Posillico is a multi-disciplined and diversified construction company with business units including Civil/Foundation, Wastewater, Environmental, Utilities, Drilling, Paving, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. The company fosters a "people first, think safety" culture and is committed to completing projects safely, on time, on target, and on budget while positively impacting the community. They offer an excellent opportunity to be part of a developing business and set standards for excellence in the construction industry with integrated solutions.

Requirements

0-3 years of experience preferably in Accounts Receivable handling related tasks and responsibilities.
Familiarity with accounting and Microsoft Office is required.
General experience and the ability to deal effectively with customers and project management staff.
Must be capable of meeting deadlines, self-motivated, detail-oriented, and able to demonstrate a high degree of accuracy and have excellent follow-through capability.
Excellent communication skills (both oral and written).

Nice To Haves

Experience with an automated A/R system preferred.
Background in the construction field is a plus.

Responsibilities

Manage and organize all accounts receivable, billing, and cash receipts for various facilities.
Daily organize and sort material sales tickets.
Attach daily tickets to weekly customer invoices and review for accuracy and completeness.
Attach daily tickets to bi-monthly job invoices to related entities.
E-mail out monthly customer statements.
Set up new customers in Viewpoint.
Enter price templates internally for customers.
Enter quotes internally for all jobs with special pricing.
Receive Purchase Orders from customers and maintain pricing/terms internally.
Obtain tax exempt forms for any tax-exempt jobs, scan and save electronically, update terms internally, and maintain for proof of tax-exempt status.
Review payments received from customers for accuracy before handing off to be deposited.
Perform special projects as assigned.
Scanning.
Reconcile customer accounts and resolve customer discrepancies.
Post customer payments by recording cash and credit card transactions.