Accounts Receivable

Aston Carter•Chanhassen, MN

11d•Hybrid

About The Position

The Accounts Receivable Specialist manages full-cycle accounts receivable for a portfolio of B2B customers, including large institutional and government entities. This role focuses on accurate billing, timely collections, and detailed reconciliation, with additional responsibilities supporting USDA-related programs and EDI transactions. The position offers the opportunity to support a well-established accounting team during a leave period, with potential for longer-term opportunities as the team evolves.

Requirements

Experience in accounts receivable, including invoicing, collections, and reconciliation.
Proficiency in cash application and managing transactional accounting activities.
Associate's or Bachelor's degree in Accounting OR a minimum of 1+ year of transactional accounting experience.
Strong customer service skills with the ability to support and communicate effectively with key customer accounts.
Ability to research and resolve short payments, deductions, and billing discrepancies.
Comfort working with EDI transactions and resolving related issues.
Strong attention to detail and accuracy in documentation and reconciliation.
Effective communication and collaboration skills when working with internal teams such as sales and other departments.

Nice To Haves

Experience working with large institutional and government customers in a B2B environment.
Familiarity with USDA-related billing, deductions, fees, and billbacks.
Ability to manage multiple priorities and deadlines in a fast-paced accounting environment.
Proactive approach to problem-solving and process improvement within accounts receivable.
Interest in longer-term opportunities as the team and structure evolve.

Responsibilities

Manage full-cycle accounts receivable for assigned customers from invoicing through cash application and reconciliation.
Handle billing, reconciliation, and collections for B2B customers, including large institutional and government accounts.
Support accounts receivable processes related to USDA programs, including managing deductions, fees, and billbacks.
Validate shipment timing and delivery details to ensure accurate billing and payment application.
Reconcile what shipped versus what was billed and what was paid, resolving any discrepancies in a timely manner.
Work with EDI transactions, identify discrepancies, and troubleshoot issues to maintain accurate financial records.
Research and resolve short payments and deductions, partnering with internal teams such as sales and operations as needed.
Coordinate with the sales team before reaching out directly to customers to resolve billing or payment issues.
Maintain accurate documentation, including customer records, deduction details, and aging schedules.
Monitor accounts receivable aging and follow up on past-due balances in a professional and customer-focused manner.
Assist with ad hoc accounts receivable projects and process improvements during the coverage period.