Accounts Payable Supervisor - Legal Payments - Finance Department
About The Position
The Finance Department of the Committee for Public Counsel Services (CPCS), Massachusetts’ public defender agency, is seeking a full-time Accounts Payable Supervisor. The role assists with planning, directing, and managing accounts payable processes for agency services, legal services, and court-related services, including court experts. The supervisor oversees the daily work of accounts payable staff who process payments to attorneys representing CPCS clients. The position ensures compliance with applicable requirements and guidelines of the Office of the State Comptroller, the Operational Services Division, Administration and Finance, and CPCS. It reports to the Accounting Manager. CPCS describes its mission as supporting clients in achieving their legal and life goals through zealous advocacy and promoting just public policy. The agency emphasizes courage, accountability, respect, excellence, diversity, equity, and inclusion.
Requirements
- Bachelor’s degree in Business Administration, Accounting, Finance, or a similar field, or an equivalent combination of relevant education, training, and experience.
- Four years of experience in accounting and/or accounts payable.
- Access to home internet sufficient to work remotely.
- Proficiency with the state accounting system (MOSAIC), including account reconciliation and accounts payable, or similar accounting systems.
- Advanced knowledge of Microsoft Office 2010 or later, particularly Excel, Access, and Outlook.
- At least two years of supervising or mentoring experience.
- Experience implementing new billing or platform systems.
- Ability to proactively identify process-improvement solutions and implement effective solutions.
- Ability to create, analyze, and interpret financial information and scenarios.
- Knowledge and understanding of state finance law and payment and procurement regulations.
- Good communication skills.
- Ability to work independently and as part of a group.
- Personal and professional integrity, strong analytical and decision-making skills, and strong communication skills.
- Strong leadership, managerial, and interpersonal skills; high energy and a positive outlook.
- Commitment to customer service, professionalism, and responsiveness.
- Attention to detail, patience, teamwork, motivation, and interest in using technology to improve processes.
Responsibilities
- Supervise the agency’s accounts payable processes for bills related to agency services.
- Provide regular supervision of Accounts Payable staff, ensure annual performance evaluations are completed in a timely and comprehensive manner, identify training needs, and provide necessary training.
- Monitor timely payment completion and payment application; process, verify, and reconcile invoices.
- Review weekly vendor payment reports for accuracy and routinely scan documentation for audit compliance.
- Work with the Accounting Unit to ensure funds are properly committed or encumbered during the fiscal year and reallocated or obligated as needed.
- Communicate with vendors about billing issues and provide technical assistance to vendors and CPCS employees to support customer service and compliance with agency rules and regulations.
- Participate in developing and implementing agency accounts payable policies and procedures, including the CPCS Internal Control Policy.
- Support department initiatives, including paperless processes, cross-training, standardized and routine reporting, and performance management.
- Help resolve unit issues during the fiscal year, including issues involving the opening and closing of MOSAIC and other agency payment systems.
- Prepare and disseminate internal information about payment statuses and processes, and maintain related electronic and hard-copy files.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
