Accounts Payable Supervisor - Legal Payments - Finance Department

Committee for Public Counsel Services•Boston, MA

About The Position

The Finance Department of the Committee for Public Counsel Services (CPCS), Massachusetts’s public defender agency, is seeking a full-time Accounts Payable Supervisor. The role assists in planning, directing, and managing accounts payable processes for agency services, legal services, and court-related services, including court experts. The supervisor oversees the daily work of accounts payable staff focused on payments to attorneys representing CPCS clients and ensures compliance with applicable requirements and guidelines of the Office of the State Comptroller, the Operational Services Division, Administration and Finance, and CPCS. The position reports to the Accounting Manager. CPCS provides legal representation to people who cannot afford an attorney when one is required by the constitution or statute. Its Finance Department handles the agency’s financial functions, including budgeting, accounting, procurement, accounts payable, payroll data, security, internal controls, audit and oversight compliance, fixed assets, federal grants, records management, and facilities. CPCS emphasizes zealous advocacy, excellent legal representation, diversity, equity, inclusion, respectful professional relationships, and the dignity and well-being of clients and staff.

Requirements

Bachelor’s degree in Business Administration, Accounting, Finance, or a similar field, or an equivalent combination of relevant education, training, and experience.
Four years of experience in accounting and/or accounts payable.
Access to home internet sufficient to work remotely.
Proficiency with the state accounting system MOSAIC, including account reconciliation and accounts payable management, or similar accounting systems.
Advanced knowledge of Microsoft Office 2010 or later, particularly Excel, Access, and Outlook.
At least two years of supervisory or mentoring experience.
Experience implementing new billing or platform systems.
Ability to identify process-improvement solutions proactively and implement effective solutions.
Ability to create, analyze, and interpret financial information and scenarios.
Knowledge and understanding of state finance law and payment and procurement regulations.
Good communication skills.
Ability to work independently and as part of a group.
Personal and professional integrity, strong analytical and decision-making skills, leadership and managerial skills, interpersonal skills, high energy, and a positive outlook.
Commitment to customer service, professionalism, responsiveness, accuracy, attention to detail, teamwork, patience, and continued process improvement.

Responsibilities

Supervise accounts payable processes for bills related to agency services.
Provide regular supervision to accounts payable staff, complete timely and comprehensive annual performance evaluations, identify training needs, and provide necessary training.
Monitor timely payment completion and application, and process, verify, and reconcile invoices.
Review weekly vendor payment reports for accuracy and routinely scan documentation for audit compliance.
Assist the Accounting Manager and Accounting Unit with ensuring funds are properly committed or encumbered during the fiscal year and reallocated or obligated as needed.
Communicate with vendors about billing issues and provide technical assistance to vendors and CPCS employees to support customer service and compliance with agency rules and regulations.
Participate in developing and implementing accounts payable policies and procedures, including the CPCS Internal Control Policy.
Support department initiatives, including paperless operations, cross-training, standardized and routine reporting, and performance management.
Help resolve unit issues during the fiscal year, including matters involving the opening and closing of MOSAIC and other agency payment systems.
Prepare and distribute internal information about payment statuses and processes, and maintain related electronic and hard-copy files.
Perform other duties as assigned.