Accounts Payable Supervisor

Beusa Energy Group•The Woodlands, TX

6d•Onsite

About The Position

The Accounts Payable Supervisor leads day-to-day Accounts Payable operations in a fast-paced, multi-entity environment using Oracle Fusion. The role ensures timely, accurate, and policy-compliant invoice processing and payments while maintaining internal controls, service discipline, team accountability, and continuous improvement. Reporting to the Procure-to-Pay Manager, the supervisor helps optimize AP operations, strengthen month-end close, improve vendor and stakeholder experience, and build a high-performing team. The position partners with Procurement, Supply Chain, Receiving, Treasury, and Accounting to resolve recurring issues and improve operations. This hands-on leadership role oversees invoice intake, validation, coding review, matching, approval follow-up, exceptions, payment readiness, workloads, escalations, controls, close activities, reconciliations, reporting, aging, and team development. The supervisor manages AP performance metrics, identifies root causes and corrective actions, and provides updates on performance, risks, and improvement opportunities. The position is based in person at the corporate office in The Woodlands, Texas. The regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; overtime and work outside these hours, including weekends, may be required depending on business needs. Travel is minimal, up to 10%.

Requirements

Must be legally authorized to work in the United States without sponsorship.
Must be at least 18 years of age.
Must successfully pass applicable pre-employment testing, which may include a background check, drug screening, fit tests, and aptitude or competency assessments.
Must be able to work in person with predictable attendance in The Woodlands, Texas.
A valid U.S. driver's license is required; most employment is contingent on meeting company driving standards, including a three-year U.S. driving history and an acceptable Motor Vehicle Record.
At least 7 years of progressive experience in Accounts Payable, Procure-to-Pay, accounting, finance, or a related field.
Strong experience with AP close support, accruals, reconciliations, aging management, and operational reporting.
Excellent vendor relationship management and problem-solving abilities.
Strong communication and interpersonal skills to build cross-functional relationships.
Proficiency in Excel, including pivot tables, lookups, and reconciliations.

Nice To Haves

Bachelor’s degree in accounting, finance, business, or a related field; equivalent education, specialized training, and relevant professional experience may be considered instead.
Experience in a multi-entity, fast-paced environment.
Experience in Oracle Fusion Accounts Payable.

Responsibilities

Lead daily AP operations, including invoice intake, validation, coding review, matching, approval follow-up, exception resolution, and payment readiness.
Ensure invoices are processed accurately and on time in accordance with policy, payment terms, and service expectations.
Manage and rebalance team workloads, queues, deadlines, and priorities.
Drive disciplined execution in processing, backlog management, follow-up, and issue resolution.
Serve as the first escalation point for operational issues, vendor concerns, urgent payments, and stakeholder inquiries.
Partner with Procurement, Receiving, and Accounting to resolve purchase order, receipt, approval, business unit, and entity-related issues.
Identify and escalate recurring Oracle Fusion or process breakdowns and support testing and adoption of improved workflows.
Reinforce accurate review of automated invoice data and prevent downstream errors.
Ensure adherence to internal controls, company policies, approval requirements, and audit standards, including no-PO-no-pay, receiving requirements, entity accuracy, duplicate-payment prevention, segregation of duties, documentation standards, and risk escalation.
Partner with leadership to address vendor master, banking, and data integrity issues.
Coordinate with Accounting on unprocessed invoices, exceptions, holds, and items affecting period-end reporting.
Ensure close deliverables, reconciliations, and schedules are completed accurately and on time.
Lead AP month-end close activities, including accrual support, invoice cutoff, open liabilities, and close-related reviews.
Drive vendor statement reconciliations, prioritizing key and high-risk vendors, and resolve discrepancies promptly.
Reduce aged invoices, unresolved holds, and legacy or incomplete items; coordinate resolution of unmatched receipts and GRNI-related exceptions.
Own AP reporting and performance metrics, analyze trends, identify root causes, and implement corrective actions.
Provide the Procure-to-Pay Manager with regular insights on performance, risks, and improvement opportunities.
Supervise and develop AP team members through coaching, training, performance management, cross-training, mentoring, and clear accountability.
Perform other related duties as assigned to support successful operations and business continuity.