Accounts Payable Supervisor - Legal Payments

Commonwealth of Massachusetts•Boston, MA

About The Position

The Finance Department of the Committee for Public Counsel Services (CPCS), Massachusetts’ public defender agency, is seeking a full-time Accounts Payable Supervisor. The role assists in planning, directing, and managing accounts payable processes for agency services, legal services, and court-related services, including court experts. The supervisor oversees the daily management of accounts payable staff focused on payments to attorneys representing CPCS clients. The position ensures compliance with requirements and guidelines of the Office of the State Comptroller, the Operational Services Division, Administration and Finance, and CPCS. It reports to the Accounting Manager. CPCS provides appointed legal representation to people who cannot afford an attorney when required by the constitution or state law. The agency’s work encompasses criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, sex offender registry, appellate, and related post-conviction and post-judgment matters. CPCS emphasizes zealous advocacy, equal justice, human dignity, diversity, equity, and inclusion.

Requirements

Bachelor’s degree in Business Administration, Accounting, Finance, or a similar field, or an equivalent combination of relevant education, training, and experience.
Four years of experience in accounting and/or accounts payable.
Access to home internet sufficient to work remotely.
Proficiency with the state accounting system (MOSAIC), including account reconciliation and accounts payable, or similar accounting systems.
Advanced knowledge of Microsoft Office 2010 or later, especially Excel, Access, and Outlook.
Two or more years of supervising or mentoring experience.
Experience implementing new billing or platform systems.
Ability to identify process-improvement opportunities proactively and implement effective solutions.
Ability to create, analyze, and interpret financial information and scenarios.
Knowledge and understanding of state finance law and payment and procurement regulations.
Good communication skills.
Ability to work independently and as part of a group.
Personal and professional integrity, strong communication, analytical, and decision-making skills.
Strong leadership, managerial, and interpersonal skills, high energy, and a positive outlook.
Commitment to customer service, professionalism, and responsiveness.
Accuracy and attention to detail, patience, teamwork, adaptability, and interest in using technology to improve processes.

Responsibilities

Supervise the agency’s accounts payable processes for bills related to agency services.
Provide regular supervision of Accounts Payable staff, complete annual performance evaluations in a timely and comprehensive manner, identify staff training needs, and provide necessary training.
Monitor timely payments and payment applications, and process, verify, and reconcile invoices.
Review weekly vendor payment reports for accuracy and routinely scan documentation for audit compliance.
Assist the Accounting Manager and Accounting Unit in ensuring funds are properly committed or encumbered during the fiscal year and reallocated or obligated as needed.
Communicate with vendors about billing issues and provide technical assistance to vendors and CPCS employees to support customer service and compliance with agency rules and regulations.
Participate in developing and implementing agency accounts payable policies and procedures, including the CPCS Internal Control Policy.
Support department initiatives, including paperless processes, cross-training, standardized and routine reporting, and performance management.
Help resolve unit issues during the fiscal year, including opening and closing the state accounting system, MOSAIC, and other agency payment systems.
Prepare and disseminate internal information about payment status and processes, and maintain related electronic and hard-copy files.
Perform other duties as assigned.