Accounts Payable Specialist

Renewal • Richmond, VA

2d

About The Position

The Accounts Payable Specialist is responsible for accurate, timely processing of vendor invoices and payments, supporting corporate card programs, and maintaining strong internal controls. This role partners with internal and external teams to resolve invoice discrepancies, manage account relationships, and ensure payments are issued in accordance with company policy and agreed terms.

Requirements

• 2+ years' experience in accounts payable or general accounting experience preferred.
• Experience with ERP systems required; Business Central (BC) experience strongly preferred.
• Knowledge of third-party vendor payment systems and portals (e.g., vendor ACH enrollment, remittance platforms, and payment processing tools) preferred.
• Working knowledge of invoice processing, payment cycles, and basic general ledger concepts.
• Proficiency with Microsoft Excel and other Microsoft 365 applications.
• Ability to manage multiple priorities with strong attention to detail and accuracy.
• Strong communication skills and a customer-service mindset when working with vendors and internal partners.

Responsibilities

• Process all vendor invoices accurately and timely, including coding and obtaining required approvals.
• Maintain vendor records, including W-9 documentation, payment terms, remittance details, and address changes.
• Resolve invoice discrepancies and respond to vendor inquiries; research and correct issues such as pricing, quantities, duplicate invoices, and missing approvals.
• Build and maintain payment journals in Business Central (BC) for check processing and other payment methods; ensure appropriate documentation and approvals support each payment run.
• Prepare and process customer refunds in accordance with policy, ensuring proper documentation and general ledger coding.
• Support and reconcile corporate card programs, including assisting with the corporate American Express (AmEx) account and ensuring transactions are reviewed and coded correctly.
• Manage gas card program administration, including issuance, maintenance, and support to end users.
• Manage commercial accounts (e.g., Lowe's/Home Depot), including card issuance, account maintenance, and coordination with users and account representatives.
• Assist with month-end close activities related to accounts payable, including accrual support and reporting as requested.
• Maintain strong internal controls, follow AP policies, and safeguard confidential financial information.
• Serve as backup support for installer pay processing and related administrative tasks as assigned.

Benefits

• 15 PTO days in your first year.
• 401K with a 4% match (eligibility after 6 months).
• Short-term disability.
• Competitive Medical, Dental, Vision Benefits.
• Opportunities for community engagement and giving back through our Cares program.
• A supportive, mission-driven team that is with you every step of the way.
• Be part of a trusted brand with a legacy of quality and innovation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed