Accounts Payable Specialist

Prism Vision Group • Berkeley Heights, NJ

6d • Onsite

About The Position

The Accounts Payable Specialist supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

Requirements

• High School Graduate or General Education Degree (GED).
• 3+ years of related experience, or equivalent combination of education and experience.
• Accountability – Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.
• Accuracy – Ability to perform work accurately and thoroughly with attention to all details of a project or task.
• Adaptability – Ability to adapt to and facilitate change in the workplace.
• Communication – Ability to communicate effectively with others using good listening skills.
• Empathetic – Ability to appreciate and be sensitive to the feelings of patients and co-workers.
• Initiative – Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.
• Judgment – Ability to make sound decisions using available information.
• Reliability – Can be relied upon to demonstrate reliability in attendance and punctuality.
• Team Player – The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
• Relevant computer skills – Proficiency in MS Office suite.
• Advanced knowledge of excel.

Nice To Haves

• Bachelor’s degree in relevant discipline preferred.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment.
• Process weekly check run.
• Process refunds for all patient and insurance carriers.
• Posting of Management Amex Cards.
• Post Physician ACH Car Note payments.
• Ensure payment of "other drugs" from accounting manager and provide schedule of payment to accounting clerk.
• Upload for Positive Pay & Submit to Controller.
• Review uncashed checks on bank reconciliation report monthly and investigate.
• Ensure timely month end close of Accounts Payable Department.
• Backfill the Accounts Payables function in the absence of Accounts Payable Clerk.
• Process 1099's and review annual 1099's reporting.
• Assist in scanning documents into MS Business Central.
• Assist in ensuring the timely and accurate filing of all Accounts Payables Documents.
• Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.
• Maintain Vendor Contracts.
• Maintain online AP accounts and passwords.
• Review online AP accounts and passwords.
• Create AP close.
• Keep track of all checks.
• Perform other duties as assigned by Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED