Accounts Payable Specialist

Aleut • Anchorage, AK

5d • Hybrid

About The Position

We are seeking a detail-oriented and experienced Accounts Payable Specialist to manage the day-to-day operations of our accounts payable function. This role is responsible for ensuring accurate and timely processing of invoices, expense reports, and vendor payments while maintaining compliance with internal policies and external regulations.
This is a two (2) level job progression. Progression between job levels is based on performance of prior assignments and the demonstrated ability to successfully handle more progressively responsible assignments.

Requirements

• High level of accuracy, attention to detail, and organizational skills
• Ability to meet deadlines, while maintaining accuracy
• Proficient Excel skills
• Excellent communication and problem-solving abilities
• Strong knowledge of accounting principles and AP best practices
• Understanding of general accounting principles, internal controls and budgeting.
• High School Diploma
• 2+ years of experience in accounts payable or general accounting

Nice To Haves

• Knowledge of Sage Intacct, Odoo or Concur software applications a plus.
• Knowledge of 1099 Instructions a plus
• Associate Degree in Accounting (or equivalent) preferred
• Deltek CP experience preferred
• Associate Degree in Accounting (or equivalent) or combination of 2:1 experience, education, and training.
• Three (3) years of progressive accounting experience; with at least one (1) year at The Aleut Corporation as Accounts Payable Specialist.

Responsibilities

• Champion Aleut values: accountability, transparency and rigor.
• Perform duties and responsibilities with integrity and in a professional, fair, open-minded, ethical, and timely manner.
• Keeping sensitive and proprietary information confidential is a must. Understand the importance of confidentiality and able to protect sensitive and proprietary information.
• Assist in process improvement initiatives related to AP efficiency and accuracy
• Responsible for weekly and off-cycle processing of invoices for multiple subsidiaries.
• Review, verify, and process incoming invoices and payment requests
• Request proper coding, approvals, and match with purchase orders or receipts
• Process monthly credit card vouchers and reconcile to statements
• Prepare and process electronic transfers and payments (ACH, wires, checks)
• Upload Positive Pay files timely
• Maintain vendor records and respond to vendor inquiries in a timely and professional manner
• AP Vendors Set up including obtaining W-9s
• Review vendor statements, invoices, investigate and resolve discrepancies.
• Monitor Check Stock & request orders as needed
• Prepare overnight package for priority checks
• Ensure compliance with company policies and regulatory requirements
• Assisting with year-end 1099 preparation
• Coordinate with team to close AP on time each month
• Support audits by providing necessary documentation and reports
• Perform other duties as assigned

Benefits

• 401K - Employer matching up to 4%.
• Paid Holidays (13/year).
• Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period/20 days a year).
• 100% Employer paid Dental/Vision for employees and their qualified dependents.
• 100% Paid Employee Life Insurance / Disability.
• Advance your career with exclusive tuition benefits—Aleut employees and subsidiaries enjoy in-state tuition rates plus a 10% discount on University of Alaska Fairbanks online courses and certifications.
• Potential for Annual Incentive.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED