Accounts Payable Specialist

Smile Doctors • Dallas, TX

4d • Onsite

About The Position

The Accounts Payable Specialist is responsible for the full-cycle processing of vendor invoices, ensuring accuracy, timeliness, and compliance with company policies and internal controls. This position is part of a shared services team, and will handle large transaction volumes, collaborate across business units, and serve as a point of contact for vendor inquiries and issue resolution.

Requirements

• High School diploma required
• Two (2) years of experience in an Accounts Payable position required
• Intermediate knowledge of Microsoft Excel (VLOOKUP, pivot tables, data reconciliation) and Microsoft Office applications
• Strong proficiency and accuracy with 10-key data entry
• Strong account reconciliation skills
• Strong organizational skills
• Strong customer service skills

Nice To Haves

• Associate’s degree preferred
• Workday Financials system environment preferred
• Familiarity with automated invoice capture tools

Responsibilities

• Process vendor invoices daily (PO-based, non-PO, and three-way match)
• Utilize supplier invoice and supplier accounts modules to enter, route, and track invoices through the approval workflow
• Manage invoice queues and ensure SLA compliance for processing turnaround times
• Validate PO matching (two-way and three-way match) and resolve quantity/price discrepancies with procurement and receiving
• Process recurring payments, blanket POs, and standing orders
• Leverage the business process framework to escalate exceptions and obtain required approvals
• Research and resolve invoice discrepancies, duplicate payments, unapplied credits, and outstanding balances
• Adhere to internal controls, SOX compliance requirements, and company Accounts Payable (AP) policies and procedures
• Identify opportunities for process improvement and automation
• Maintain documentation of standard operating procedures for AP processes
• Support internal and external audits by providing documentation, transaction evidence, and reconciliations
• Partner with procurement, receiving, and business units to resolve PO and receiving discrepancies efficiently
• Serve as a resource for vendor inquiries via phone, email, or supplier portal, delivering professional and timely responses
• Crosstrain on shared services functions to ensure team coverage and flexibility as needed

Benefits

• Competitive salary
• Medical, dental, vision and life insurance
• Short and long-term disability coverage
• 401(k) plan
• 3 weeks paid time off in your first year + paid holidays
• Discounts on braces and clear aligners for you and your family members

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED