Accounts Payable Specialist

The Battery Network

4d•Remote

About The Position

The Accounts Payable Accountant is responsible for the full-cycle accounts payable function, including vendor onboarding, invoice processing, payment disbursements, and reconciliation of AP activity to the general ledger. Reporting to the Controller, this role serves as the primary point of contact for vendor inquiries and internal stakeholders, ensuring timely and accurate processing of payables, compliance with the organization's policies and US GAAP, and continuous improvement of AP processes. The Accounts Payable Accountant will partner closely with the Controller to evolve and scale AP operations as the organization grows, identifying opportunities to streamline workflows, strengthen internal controls, and leverage automation. The ideal candidate is detail-oriented, analytical, takes initiative, and is comfortable working cross-functionally with internal teams and external vendors in a fast-paced, high-growth environment. If you are a self-starter with excellent communication and organizational skills, are detail-oriented, and possess the ability to work in a highly collaborative, small-sized team environment, join us, and make an impact!

Requirements

Associate's degree in accounting, finance, or related field
Minimum of 3-5 years of full-cycle accounts payable experience
Experience with vendor onboarding, invoice processing, AP reconciliations, and payment administration
Experience coding invoices and managing approvals within an accounts payable workflow
Understanding of accounts payable principles, internal controls, and fraud prevention practices
Proficiency with Microsoft Office Suite, particularly Excel and Outlook
Strong written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Ability to work independently while contributing to a collaborative team environment
High level of professionalism, discretion, and confidentiality when handling sensitive financial and vendor information

Nice To Haves

Bachelor's degree in accounting, finance, or related field preferred
Experience with ERP systems (e.g., NetSuite, QuickBooks, Sage Intacct, Microsoft Dynamics, or similar) and AP automation platforms (e.g., Bill.com, Tipalti, Coupa, Stampli, AvidXchange, or similar)
Experience with month-end close support and AP-related journal entries
Experience preparing or supporting 1099 reporting activities
Experience supporting process improvement or workflow automation initiatives
Experience training or supporting end users on AP systems and workflows
Working knowledge of US GAAP and AP-related accounting practices
Candidates located on the East Coast preferred
Thrives in a mission-driven environment where culture and values are central to success.
Eager to join a team that embraces diversity, equity and inclusion as core values and fosters a culture of collaboration and innovation.

Responsibilities

Process and manage full-cycle accounts payable transactions, ensuring accuracy, timeliness, and compliance with organization policies and internal controls.
Review, code, and process vendor invoices by line of business and appropriate approval workflows
Support vendor onboarding activities, including collection and maintenance of vendor documentation and banking information
Process vendor payments and assist with payment disbursement activities, including ACH, wire, check, and credit card transactions
Confirm and maintain accurate vendor banking and remittance information while supporting fraud prevention and internal control processes
Serve as a primary point of contact for vendor-related inquiries, discrepancies, and payment issues; analyze issues to identify root causes and drive resolution with internal and external parties
Reconcile vendor statements, research discrepancies, and proactively follow up on outstanding items
Monitor AP aging and outstanding payables to support payment prioritization and cash management activities
Support month-end and year-end close activities, including reconciliations, accrual support, and AP-related reporting
Assist with preparation and filing of annual 1099 forms and related documentation
Train and support internal users on accounts payable workflows, coding practices, and system processes as needed, including onboarding new approvers and providing ongoing guidance on policy and system use
Collaborate cross-functionally with internal teams to improve efficiency, streamline processes, and support operational goals
Assist with internal and external audit requests by gathering supporting documentation and responding to inquiries
Ensure compliance with organizational policies, internal controls, and applicable accounting standards
Perform additional accounting and finance-related duties as assigned