Accounts Payable Specialist - Bowie, MD

Institute for Defense Analyses (IDA) • Bowie, MD

4d • Onsite

About The Position

The Institute for Defense Analyses (IDA), Center for Computing Sciences (CCS), has an immediate opening for a part-time, as-needed Accounts Payable Specialist at its facility in Bowie, Maryland. The position verifies and prepares invoices for payment, ensuring forms are complete and comply with applicable IDA practices and procedures. The role uses Deltek Costpoint and handles invoice quality checks and processing, account reconciliations, financial-record scanning and archiving, and secure transfer of records to corporate storage and shared infrastructure.

Requirements

• High school diploma or equivalent.
• Four years of work experience performing any combination of general accounting and/or office support.
• Demonstrated ability to follow prescribed procedures in a timely and accurate manner, with discretion.
• Demonstrated ability to work effectively under deadlines with tact and diplomacy.
• Previous experience using the Deltek Costpoint Accounting System.
• Ability to obtain and maintain necessary security clearances.
• U.S. citizenship is mandatory.

Responsibilities

• Use Costpoint to conduct quality assurance checks on incoming vendor invoices for compliance, accuracy, and structural completeness.
• Verify source documentation, reconcile balances, and process invoice batches through the general ledger to facilitate prompt vendor payments.
• Reconcile check registers and balance general ledger accounts.
• Resolve routine operational discrepancies and escalate unresolved system issues to management.
• Process data, scan physical documents into digital form, and maintain localized information archiving systems.
• Securely transfer financial records to designated corporate storage drives and shared infrastructure while maintaining internal network integrity.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED