Accounts Payable Specialist

James City County•Williamsburg, VA

11d•Onsite

About The Position

Performs responsible work preparing, maintaining, and reviewing fiscal or related accounts; maintains County and fiscal agency official financial records, reviews disbursement vouchers and issues checks, and assists in preparing and distributing various financial reports.

Requirements

A high school diploma, or equivalent, and experience in accounting or bookkeeping.
Must possess reliable transportation to work site(s).
Knowledge and proficiency in data entry, standard office procedures, practices, and equipment.
Skill and strong proficiency in use of computer software, especially Microsoft Excel.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public.
Ability to exercise independent judgment, initiative and attention to detail to ensure compliance with established policies and procedures.

Nice To Haves

Experience in Enterprise Resource Planning (ERP) (MUNIS) and local government accounts payable experience preferred.

Responsibilities

Reviews documents for appropriate charges, coding, receipts, forms, and compliance with federal, state, and County procedures.
Verifies and processes invoices for payment accuracy and proper approvals.
Matches invoices to purchase orders and receiving documentation.
Prepares and processes vendor payments, including checks, Automated Clearing House (ACH) transactions, and electronic payments.
Maintains accurate accounts payable records and payment schedules.
Reconciles vendor statements and resolve invoice discrepancies.
Ensures timely payment processing in compliance with applicable regulations and payment terms.
Assists with year-end accounts payable accruals and audit documentation.
Responds, both verbally and in writing, to a variety of inquiries from the public, vendors, County offices or fiscal agencies.
Interprets County policies and applicable state policies to vendors, the public, and other County employees.
Performs other duties as assigned.