AP Specialist

Stampede Culinary Partners•Bridgeview, IL

3d•Hybrid

About The Position

Stampede Culinary Partners is seeking an experienced Accounts Payable Specialist to join its Finance team in Bridgeview, Illinois. This hybrid, full-time role supports accurate and timely accounts payable processing in a fast-paced manufacturing environment. The position reviews and analyzes transactions for compliance with internal controls and accounting policies, and supports vendor issue resolution, reporting, and period-end close activities. The role offers a competitive salary, annual bonus eligibility, and the opportunity to contribute to process improvement as the organization grows. The company describes itself as an innovative protein solutions business founded in 1995, serving restaurants, retailers, foodservice distributors, home delivery providers, and other emerging markets throughout North America.

Requirements

At least 5 years of directly applicable Accounts Payable experience.
High-volume corporate Accounts Payable background.
Associate's degree in accounting or equivalent relevant work experience.
Intermediate Excel skills, including pivot tables, lookups, and data analysis.
Experience using ERP systems and accounts payable automation tools.
Ability to communicate professionally with vendors and internal business partners to resolve invoice, approval, and payment issues.
Strong attention to detail and accuracy.
Ability to manage multiple projects and meet deadlines throughout the monthly cycle.
Excellent verbal, written, and interpersonal skills.
Working knowledge of accounting principles.
Motivated, energetic, and self-directed, with analytical and problem-solving skills.
Business-partner and team mentality, with the ability to interact at all levels within the company.
Strong organizational skills, including following up on required actions.

Responsibilities

Analyze invoice activity, vendor statements, and payment trends to identify discrepancies, aging issues, duplicate payments, and process improvement opportunities.
Review vendor statements, research outstanding balances, resolve invoice discrepancies, and coordinate with internal departments to obtain approvals or supporting documentation.
Support payment runs by validating invoice approvals, payment terms, vendor banking details, and required documentation before payments are released.
Process incoming invoices by verifying accuracy, coding invoices to the correct general ledger account, and matching invoices to purchase orders through the three-way match process.
Maintain the Accounts Payable email account and communicate with vendors about invoice status, payment timing, and documentation requests.
Prepare the AP aging report for approval of weekly payment processing.
Process vendor payments and employee expense reimbursements in accordance with company policies and payment deadlines.
Reconcile the accounts payable ledger to ensure bills and payments are accounted for and properly posted.
Maintain vendor account information in the ERP system, including setup, updates, and required documentation.
Maintain 1099 vendor records and assist with issuing annual 1099 tax forms.
Prepare supporting schedules for period-end accruals.
Participate in audits and provide supporting documentation as needed.
Support ad hoc projects to improve accounts payable processes, strengthen controls, and increase efficiency.