Accounts Payable Manager

Tilebar | Soho Studio LLC•New York, NY

10d•$100,000 - $110,000•Hybrid

About The Position

TileBar is an industry leader in the tile, interiors, and surfaces market in the United States. The Accounts Payable Manager is responsible for the effective operation of the AP department, including managing and training on-site and offshore team members, overseeing vendor management and payment processes, and handling hands-on AP tasks. The role works with multiple departments and participates in cash-flow and financial reporting meetings. It requires managing high transaction volumes and tight deadlines while maintaining accuracy and quality. The position is based at TileBar’s Flatiron headquarters in New York City, with three days onsite and two days remote. Success is also evaluated against TileBar’s Talent Standards: results ownership and accountability, collaboration and team contribution, organizational mindset, adaptability and continuous improvement, and judgment and problem solving.

Requirements

Five or more years of accounts payable experience.
Three or more years of experience in a managerial role.
Experience in a related industry or a strong understanding of inventory-related concepts.
Experience working in a large enterprise processing monthly expenses in excess of $5 million.
Detail-oriented, able to multitask, and able to meet tight monthly reporting deadlines.
Ability to manage high-volume transactions and demanding, time-sensitive daily requests.
Strong analytical and time-management skills.
Strong written and verbal communication skills for communicating with the accounting team and other departments.
Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and XLOOKUP.
Experience with ERP or accounting software.

Nice To Haves

Experience with Great Plains Dynamics 365 or NetSuite.
Experience with expense software such as Concur.

Responsibilities

Manage and supervise the accounts payable department and staff, including on-site and offshore team members.
Maintain the AP general ledger, ensure team members complete daily AP tasks, monitor the AP inbox, and handle escalated issues.
Perform daily, weekly, and monthly tasks related to expense processing and approvals, respond to AP requests and questions, and participate in meetings about cash disbursement needs.
Manage vendor accounts to ensure payments are properly applied and vendors are paid on time within established terms.
Participate in weekly cash disbursement meetings with the CFO and finance team to determine vendor payments.
Prepare weekly cash disbursement runs for ACH, wires, and paper checks, and participate in the check-run process.
Ensure accurate, high-volume invoice data entry and assist with processing warehouse, business overhead, marketing, and employee travel reimbursement invoices.
Handle tax-related processes, including 1099 tax information.
Train new and existing staff as needed.