Accounts Payable Manager

UNIVERSITY OF KANSAS MEMORIAL•Lawrence, KS

11d•Onsite

About The Position

The Accounts Payable Manager oversees the full accounts payable function for KU Memorial Unions. This position ensures invoices and payments are processed accurately and on time, maintains vendor records, supports audit and compliance efforts, and responds to vendor- and payment-related inquiries. The role requires organization, attention to detail, management of multiple priorities, and strong relationships with vendors and internal stakeholders. The position is in the Business Office and reports to the Senior Accounting Manager. It is full-time, non-exempt, and pays an anticipated starting rate of $24 per hour; the final rate depends on qualifications, experience, education, and years in the job or industry. The schedule is generally Monday through Friday, 8:00 a.m. to 5:00 p.m., 40 hours per week, although days and hours may vary based on position needs. Early morning, evening, and weekend work may be required. The role also supports KU Memorial Unions and University policies, initiatives, mission, core values, and team principles. The employee is expected to maintain confidentiality, use professional judgment, communicate effectively, and foster a respectful, productive work environment.

Requirements

High school diploma or GED.
At least two years of accounts payable experience.
Knowledge of accounting principles, accounts payable processes, and financial recordkeeping.
Experience with accounting software and financial management systems.
Proficiency in Microsoft Excel.
Strong attention to detail, organization, and time management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities while meeting deadlines.
Ability to maintain confidentiality and professional judgment.

Nice To Haves

Associate's or bachelor's degree in Accounting, Finance, or a related field.
Professional certification in accounts payable or accounting.
Experience with NetSuite or a comparable ERP system.
Experience in higher education or a complex, multi-departmental organization.

Responsibilities

Manage the full-cycle accounts payable process, including invoice receipt, coding, approvals, and payment processing.
Process vendor payments accurately and meet payment deadlines.
Review invoices and supporting documentation for appropriate approvals and compliance.
Maintain vendor records, W-9 documentation, and accounts payable files.
Research and resolve invoice discrepancies, credit memos, vendor statements, and purchase order issues.
Manage vendor credits and follow up on outstanding balances and documentation needs.
Review credit card transactions and supporting documentation, verify coding accuracy, and resolve discrepancies.
Prepare credit card transaction data for upload into the accounting system.
Support month-end and year-end accounting activities, reconciliations, audits, and 1099 reporting.
Ensure compliance with internal controls, accounting procedures, and applicable regulations.
Provide accounts payable information and support to managers, buyers, and accounting staff.
Respond professionally to vendor and employee inquiries.
Maintain confidentiality when handling financial information.
Partner with departments across the organization to resolve payment and accounting issues.
Adhere to University and KU Memorial Unions policies and procedures and support organizational initiatives.
Uphold the department's mission and core values and follow the 7 Team Principles.
Represent KU Memorial Unions and the University professionally in interactions on campus and in the community.