Accounts Payable Manager

Good Shepherd Services•New York, NY

17d•Onsite

About The Position

The Accounts Payable Manager assists the Assistant Director of Accounts Payable with researching, maintaining, and implementing Accounts Payable functions and procedures. The role is responsible for the full accounts payable cycle, including invoice processing, approvals, payment timing, vendor matters, records, and staff support. The position supervises, coaches, and develops Accounts Payable Specialists and supports the Assistant Director as needed. The position is located at 305 Seventh Ave., New York, NY 10001. The stated schedule is 35 hours, exempt. The salary range is $65,500–$73,000.

Requirements

High school diploma or equivalency and five years of Accounts Payable experience.
Two to five years of supervisory experience.
Excellent leadership skills and the ability to foster a cooperative work environment and teamwork.
Ability to establish and maintain Accounts Payable operating procedures and processes and communicate them effectively to staff.
Proficiency in Microsoft Excel.
Excellent written and verbal communication skills.
Competencies in decision-making, staff management, attention to detail, and multitasking.
Advanced problem-solving and analytical skills.

Nice To Haves

Associate degree in a related field preferred.
MIP accounting software experience is a plus.

Responsibilities

Manage the full accounts payable cycle, including researching, allocating, and recording invoices.
Obtain invoice approvals and ensure they are completed accurately and efficiently.
Research and resolve routine internal and external inquiries about account status, and communicate discrepancy resolutions promptly to appropriate parties.
Help oversee scanned invoices in Filebound and monitor invoices stored by Cityside Archives.
Monitor and run aging reports for the weekly check run.
Identify and resolve issues preventing timely disbursements, including credits.
Help review and approve departmental entries for batch posting.
Liaise with other departments regarding invoice and payment approvals.
Help set up new vendors in the MIP accounting database.
Negotiate with vendors to obtain better terms and avoid finance charges and late fees.
Help manage rush requests within the department.
Maintain utility accounts and the rent facilities schedule.
Serve as the department liaison for inquiries from the Accounts Receivable Department.
Supervise, coach, and develop Accounts Payable Specialists, providing technical guidance on systems, account codes, and vendor classification.
Support staff with complex problem-solving and troubleshooting.
Build relationships with programs to meet departmental needs.
Maintain financial information and records for historical purposes and in accordance with agency policies, including invoices, documentation, and W9 files.
Monitor outstanding check request advances, run quarterly reports, and contact Division Directors as needed.
Manage, prepare, mail, and file annual 1099s on time.
Assist the Assistant Director of Accounts Payable as needed.