Accounts Payable Manager

EverOn Data Center Services•Atlanta, GA

19d

About The Position

The Accounts Payable Manager manages EverOn Operations’ day-to-day accounts payable process, including invoice review, coding, approvals, payment processing, vendor communication, reconciliations, and reporting. The role supports facility management operations and project reporting by ensuring operating expenses, service contracts, maintenance costs, subcontractor invoices, materials, supplies, utilities, and project-related expenditures are accurately recorded and allocated. The manager works with vendors, operational departments, facility managers, project teams, and finance personnel. They supervise and support accounts payable staff, maintain accurate records and internal controls, support close and audit activities, and identify process improvements across invoice routing, approvals, reporting, and payments.

Requirements

Bachelor’s degree in Accounting, Finance, Business, or a related field.
At least 6 years of progressive accounts payable experience.
At least 2 years of accounts payable supervisory, team-lead, or equivalent leadership experience.
Strong NetSuite experience.
Strong knowledge of accounts payable aging, general ledger reconciliation, vendor statement reconciliation, month-end close, and accounts payable controls.
Working knowledge of accounting fundamentals, including debits and credits, accruals, journal entries, bank reconciliations, and balance sheet reconciliations.
Experience with construction invoices and/or subcontractor pay applications.
Strong proficiency in Microsoft Excel and Windows-based applications.
Ability to analyze large transaction populations, identify root causes, and independently resolve issues.
Excellent verbal, written, and interpersonal communication skills, and ability to work effectively across Accounting, Project Management, Project Controls, Treasury, vendors, and leadership.
Ability to manage multiple priorities, meet strict deadlines, and work effectively in a high-volume, changing environment.
Strong attention to detail, organization, analytical thinking, and problem-solving skills.
Ability to handle confidential information with discretion and professionalism.

Nice To Haves

Property management, construction, engineering, real estate development, data center construction, general contracting, or other project-based industry experience.
Coupa or similar procure-to-pay platform experience.
Experience with retainage, change orders, commitments, lien-waiver documentation, and construction payment workflows.
Experience implementing or improving accounts payable policies, standard operating procedures, internal controls, reporting, or automation.
Experience in a rapidly growing, private-equity-backed, multi-entity, or similarly fast-paced organization.

Responsibilities

Supervise the accounts payable process from invoice receipt through payment and filing.
Review invoices for accuracy, completeness, approvals, coding, and compliance with company policies.
Assign invoices to the correct facility or client account, department or cost center, service contract, project, and general ledger account.
Process invoices for facility services, maintenance, repairs, utilities, supplies, equipment, subcontracted services, and other operational expenses.
Manage recurring invoices, purchase orders, service agreements, and contract-based billing.
Verify invoices against purchase orders, contracts, work orders, service reports, and completion documentation; resolve duplicate invoices, pricing discrepancies, tax issues, missing approvals, and billing errors.
Maintain complete electronic accounts payable records and process invoices according to payment terms and cash-flow requirements.
Prepare payment runs and supporting documentation, assist with approved payment methods, and monitor outstanding invoices for escalation.
Respond to vendor inquiries and maintain vendor records, support vendor setup, reconcile vendor statements, resolve disputes, and foster professional vendor relationships.
Coordinate with facility managers, operations leaders, project managers, and field personnel to obtain invoice approvals and supporting documentation.
Allocate costs to the appropriate facility, client, contract, work order, or project; review invoices for facility services and support project cost tracking and reporting.
Help ensure expenses are recorded in the correct accounting period, identify unbilled commitments, incomplete documentation, and potential cost overruns, and support month-end accruals.
Provide accounts payable information for client reporting, management reports, and project status reviews.
Reconcile vendor statements, accounts payable subledgers, credit card accounts, and selected general ledger accounts.
Assist with month-end and year-end close, prepare aging and payment status reports, analyze accounts payable trends and payment issues, and support audit requests and financial controls.
Supervise, train, and support accounts payable staff or coordinators; review their work, assign responsibilities, and monitor workflow.
Develop and maintain accounts payable procedures and process documentation; improve invoice routing, approvals, reporting, and payment processing.
Promote electronic invoice management and accounting systems and assist with internal controls to reduce errors, duplicate payments, fraud risk, and unauthorized spending.
Protect the confidentiality and security of financial and vendor information.