Accounts Payable Manager

Dragados•Framingham, MA

33d

About The Position

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function. The role involves managing the accounts payable function, overseeing the A/P team, and ensuring all processes, systems, policies, internal controls, and auditing processes are followed. This position also plays a key role in month-end activities, financial analysis, and process improvement within the accounting office.

Requirements

Bachelor’s degree in Accounting
5+ Years of experience in AP Management with a proven track record of leading high-performing teams
ERP experience
Strong computer skills: Word, Excel, PowerPoint, Outlook
Ability to multi-task and work in high pressure environment
Strong analytical and problem-solving skills
Ability to follow through on commitments and projects
Strong planning, organizational, and administrative skills
Strong communication skills and ability to negotiate
Detail oriented.
Strong judgment in interpreting situations and prioritization

Nice To Haves

Construction Industry experience a plus.

Responsibilities

Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.
Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.
Processing of approval invoices, payment vouchers, capital expenditure request and check request.
Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.
Reconciliation of vendor statements to open A/P.
Maintaining up to date and accurate Vendor Records including contracts and W-9 forms.
Preparation of 1099 forms at year end.
Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness.
Assist the Controller and Assistant Controller in month-end activities and financial analysis.
Prepare monthly journal entries as requested by the Finance team.
Review of purchase journal, identify and correct errors, take appropriate corrective action.
Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation.
Reconcile General ledger accounts and transactions by comparing and correcting data.
Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.
Prepares various daily and monthly routine reports to management and outside agencies.
Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.
Updates job knowledge base within the office - documenting procedures, training employees.
Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.
Foster a creative and productive work environment.
Miscellaneous duties as assigned.