Accounts Payable Manager

Bob Moore Auto Group•Oklahoma City, OK

11d

About The Position

The Accounts Payable Manager leads the accounts payable department for the dealership accounting group, installing effective and efficient processes that follow internal guidelines. The role ensures timely vendor payments and proper expense recognition in the general ledger. The position also supports the AP team through hiring, training, process documentation, and development of a paperless invoice workflow. It requires communication with management and dealership personnel, adherence to management-defined schedules and objectives, and infrequent travel within or outside the area.

Requirements

At least 5 years of Accounts Payable Manager experience.
Valid driver’s license without restrictions that affect the ability to operate company-owned vehicles, and ability to maintain a clean driving record.
Ability to communicate professionally with Shared Services, department managers, and dealership personnel.
Thoroughness, accuracy, and timeliness in completing core responsibilities.
Ability to work with high-performing personnel.
Ability to set priorities and work independently.
Strong attention to detail, sense of urgency, and ability to produce high-quality work under deadline pressure.
Excellent written and verbal communication skills.
Ability to work effectively with internal and external teams, communicating and participating constructively.
Experience handling a high volume of paperwork for multiple internal and external customers.
Ability to adhere to management-defined schedules and deadlines.
Strong mathematical and analytical skills.
Strong Microsoft Office skills.
Ability to pass a drug/alcohol urinalysis and drive a vehicle.

Nice To Haves

Accounting degree preferred.
Previous automotive experience preferred.

Responsibilities

Ensure timely and accurate posting and payment of all approved vendor invoices.
Identify training and development opportunities to support the accounts payable team.
Hire and train accounts payable staff to process a large volume of vendor invoices and payments on time.
Ensure each invoice receives proper approval before processing.
Research and implement a paperless accounts payable system with electronic invoice approval workflows.
Set up and continually improve workflows in the new accounts payable system to increase efficiency.
Review all CDK payable reports (APS) to ensure timely processing.
Establish processes for timely handling of credit invoices.
Oversee production of 1099 reports for all 15 dealerships and ensure timely filing in accordance with state and federal law.
Review all W9 records annually and ensure processes prevent checks from being issued without a required W9.
Document processes in a book-format training manual.
Communicate with management regarding accounts payable.
Use a personal device for multi-factor authentication to provide an additional layer of security for company network and site access.
Adhere to schedules and deadlines defined by management.
Meet and exceed individual objectives defined by management.
Travel within or outside the area when required; travel is infrequent.