Accounts Payable Manager
About The Position
The Accounts Payable Manager oversees the firm’s accounts payable operations, including vendor invoice processing, payment administration, reconciliations, and related financial controls. The role leads and develops the accounts payable team and maintains effective internal controls. It collaborates with attorneys, administrative departments, and Finance to ensure expenses are accurate, appropriately approved, paid on time, and recorded to the appropriate general ledger account or client matter. The position manages the accounts payable cycle, reviews invoices and expenses, coordinates payments, maintains vendor records, and supports reconciliations, period-end close, audits, and Form 1099 preparation. It oversees client and matter expense accounting and coordinates AP-related employee reimbursements and corporate credit card accounting with the Procurement & Expense Manager. The manager also develops procedures and performance measures, partners with Finance leadership on risk and workflow improvements, and leads special projects as assigned. This is a full-time, exempt position with a hybrid work location. The schedule is 8:30 a.m.–5:30 p.m., Monday through Friday, with occasional weekends and holidays. Domestic travel of 5–10% by car and plane is required.
Requirements
- At least 5 years of progressively responsible accounts payable or accounting experience, including experience supervising or leading a team.
- Strong understanding of accounts payable controls, general ledger coding, reconciliations, and expense management.
- Strong organizational, analytical, and communication skills, with the ability to resolve issues across departments.
- Sound judgment and discretion when handling confidential financial, employee, vendor, and client information.
- Willingness to travel 5–10% domestically by car and plane.
Nice To Haves
- Experience in a law firm or other professional services environment.
- Experience with a legal accounting system, such as Aderant.
- Bachelor’s degree in accounting, finance, business, or a related field; equivalent relevant experience may be considered.
Responsibilities
- Manage the full accounts payable cycle, from invoice receipt and review through approval, payment, reconciliation, and record retention.
- Review invoices and expenses for required documentation, appropriate approvals, accurate coding, and compliance with firm policies and applicable client billing guidelines.
- Coordinate payment runs and resolve vendor inquiries while maintaining appropriate approval processes and segregation of duties.
- Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
- Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
- Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy.
- Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts.
- Oversee recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
- Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.
- Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
- Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.
- Lead special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
