Accounts Payable Manager

Vitana Pediatric & Orthodontic Partners•Plantation, FL

11d

About The Position

Vitana Pediatric & Orthodontic Partners is seeking an experienced, detail-oriented Accounts Payable Manager for its Accounting & Finance team. The role owns day-to-day accounts payable operations across multiple companies, entities, and practice locations, ensuring invoices are processed accurately, vendor payments are timely, and financial workflows operate efficiently. It also manages the company’s outsourced accounts payable service provider, overseeing service-level agreement performance, processing quality, and turnaround times. The Accounts Payable Manager works with Accounting and Finance leadership on month-end activities, audit support, banking and payment controls, and process improvements. This hands-on role is suited to an organized AP professional who can manage competing priorities, take ownership of daily operations, hold service providers accountable, and support the organization’s growth.

Requirements

3–5+ years of progressive accounts payable or related accounting experience, including demonstrated responsibility for managing AP operations.
Strong understanding of the full accounts payable cycle, including invoice processing, approvals, payment execution, and reconciliations.
Experience in a multi-entity, multi-location, or similarly complex accounting environment.
Experience coordinating AP activities, managing payment processes, and resolving vendor-related issues.
Familiarity with ACH payments, wire transfers, multiple bank accounts, and payment approval controls.
Working knowledge of expense accruals, month-end close, and audit support.
Strong organizational, analytical, communication, and problem-solving skills.
Ability to work independently, manage competing priorities, and take ownership of daily operations.
Proficiency in Microsoft Excel and experience using accounting or accounts payable systems.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Experience managing outsourced accounting services, offshore teams, or third-party service providers.
Familiarity with service level agreements (SLAs), vendor performance monitoring, and process accountability.
Experience with Ottimate, Sage Intacct, NetSuite, Bill.com, or similar accounting and AP automation platforms. Prior Ottimate experience is not required; training will be provided.
Experience in a multi-location healthcare organization, dental support organization (DSO), or other growing business.
Experience supporting process improvements, workflow automation, or AP system implementations.
Strong understanding of internal controls and financial reporting processes.

Responsibilities

Oversee daily accounts payable operations across multiple companies, entities, and practice locations.
Ensure invoices are accurately processed, coded, approved, and paid on time.
Coordinate vendor payments through ACH, wire transfers, and checks across multiple bank accounts.
Monitor outstanding invoices, AP aging reports, vendor balances, and payment schedules.
Resolve vendor inquiries, payment discrepancies, and outstanding balances in a timely manner.
Maintain accurate AP records and ensure compliance with accounting policies and procedures.
Manage daily AP workflows, deadlines, and operational issues.
Serve as the primary contact for the outsourced accounts payable service provider.
Monitor the service provider’s performance, processing accuracy, turnaround times, service quality, and adherence to SLAs.
Set daily priorities with the service provider, resolve escalated issues, and address performance concerns.
Review AP reports and completed work for accuracy and compliance with company procedures.
Identify ways to improve communication, accountability, and operational efficiency.
Assist with monthly expense accruals and month-end closing activities.
Review AP reconciliations, reports, and supporting documentation for accuracy.
Work with the Accounting team to ensure expenses and payments are properly recorded.
Prepare reports and documentation for internal and external audits.
Support accurate financial reporting across multiple entities and locations.
Coordinate payment activities across multiple bank accounts and legal entities.
Partner with Finance to confirm funding availability for scheduled payments.
Assist with banking administration and basic cash management activities.
Ensure payment processing follows approval procedures and internal controls.
Identify opportunities to streamline AP workflows, improve accuracy, and increase efficiency.
Support standardization of AP processes across multiple entities and practice locations.
Assist with system improvements, automation initiatives, and process enhancements.
Use AP and accounting systems to monitor transactions, track outstanding items, and maintain accurate records.
Collaborate with Accounting and Finance leadership on operational improvements.