Accounts Payable Manager

SilencerCo•Kearns, UT

6d•Hybrid

About The Position

SilencerCo is hiring an Accounts Payable Manager to own the accounts payable function from end to end, including vendor setup, invoice processing and matching, approvals, payment execution, close, and reporting. The role leads a three-person AP team, with the AP Specialist and AP Clerk reporting directly to the manager, and serves as a key partner to the Controller on cash outflows. AP supports a manufacturing operation with inventory purchases, contract manufacturing, capital projects, and a broad vendor base, requiring close collaboration with Purchasing, Receiving, and Operations. This is a hands-on leadership role that sets AP standards, resolves escalated issues, and builds scalable processes while remaining willing to work in the details when needed. The manager oversees the full procure-to-pay cycle, weekly payment runs, vendor relationships and master data, month-end and year-end AP work, internal controls, reporting, and process improvement. The position works daily in Odoo, Bill.com, and Excel and serves as the AP subject-matter expert for system configuration, workflows, and approval routing. It is a hybrid role based in West Valley City, Utah, with four days on-site and one day remote, during standard business hours with additional hours during month-end and year-end close.

Requirements

Five or more years of progressive accounts payable experience, including ownership of the full AP cycle.
Two or more years of experience supervising or leading AP staff.
Associate or bachelor’s degree in accounting, finance, or business administration.
Hands-on experience with PO-based, three-way-match AP in an inventory or manufacturing environment.
Working knowledge of AP internal controls, accrual accounting, month-end close, and 1099 reporting.
Strong Excel skills, including pivot tables, lookups, and working with large data sets, as well as hands-on ERP experience.
Accuracy under deadline pressure and a track record of clean reconciliations and reliable close support.
Clear, professional written and verbal communication with vendors, leaders, and internal partners.
Must be legally eligible to work in the United States and able to pass a background check consistent with company industry and customer requirements.

Nice To Haves

Experience with Odoo and Bill.com, or implementing AP automation tools.
Experience in manufacturing, consumer products, or another inventory-heavy business.
Familiarity with the firearms industry.
Experience with sales and use tax on purchases, unclaimed property, or multi-entity AP.
Experience documenting procedures, building controls from the ground up, or training others on AP processes.

Responsibilities

Oversee end-to-end accounts payable processes, including vendor onboarding, invoice intake, PO and receipt matching, approvals, payment runs, and vendor account reconciliation.
Oversee two- and three-way matching against purchase orders and receiving, and resolve escalated price, quantity, and receipt discrepancies.
Own the weekly payment run, preparing and reviewing ACH, wire, check, and card payments for approval and release.
Meet regularly with Purchasing to review open POs, matching exceptions, vendor issues, and upcoming payment needs.
Partner with the Controller on cash forecasting and payment prioritization, including early-pay discounts and vendor terms.
Supervise, train, and develop the AP Specialist and AP Clerk; set priorities, review work, and uphold deadlines and quality standards.
Balance the team’s workload and build cross-training and backup coverage for absences, peak periods, and growth.
Own vendor relations and the vendor scorecard, and review supplier performance with Purchasing and key vendors.
Review and approve vendor setups, verify W-9 and banking information, and clean up inactive or duplicate vendor records.
Resolve escalated vendor issues and disputes, and review vendor statement reconciliations and aged, unapplied, or disputed payables.
Own AP month-end close tasks, including journal entries, subledger-to-general-ledger reconciliation, accruals, aging review, and close documentation.
Design, maintain, and enforce AP internal controls, including approval authority, segregation of duties, duplicate payment prevention, and verification of vendor banking changes.
Own year-end 1099 preparation and filing, and support sales and use tax compliance on purchases and unclaimed property reporting as applicable.
Prepare recurring AP reporting, including aging, DPO, and spend by vendor.
Maintain AP policies, desk procedures, and documentation.
Work daily in Odoo, Bill.com, and Excel, and act as the AP subject-matter expert for system configuration, workflows, and approval routing.
Identify and lead process improvements and automation for invoice capture, approvals, and payments, including support for AP-related system implementations or upgrades.
Partner with Purchasing and Operations to strengthen PO processes and receiving practices that support accurate matching.