Accounts Payable Manager

AIT•Plano, TX

49d•Hybrid

About The Position

The AP Manager is responsible for ensuring payments of vendor invoices and expense vouchers and maintain accurate records and control reports. They review applicable accounting reports and accounts payable registers to ensure accuracy.

Requirements

Bachelor’s Degree in business administration, accounting, finance, or related field.
Four or more years of accounting experience or related field.
One or more years of leadership experience.
Can interpret financial data contained in reports and ledgers.
Performs day-to-day administrative tasks such as maintaining information files and processing paperwork.
Work in a high energy, high volume, rapidly changing environment.
Takes personal responsibility for the quality and timeliness of work, and achieves results.
Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.
Clear and effective communication skills in both written and spoken forms.
Knowledge of computer applications including email, databases, word-processing program and spreadsheets (such as Microsoft Office).
Provides excellent service to internal and external customers.
Ensures that decisions are made based on policies, rules and organizational directives to solve emerging problems.
Maintains confidentiality while processing and handling confidential information with discretion.
Can handle frequent interruptions and can multi-task.
Works effectively with different levels of management, team members and customers.
This position may require a government security clearance; you must be a US Citizen for consideration.
To conform to U.S. Government commercial space technology export regulations, including the International Traffic in Arms Regulations (ITAR), 8 U.S.C. § 1324b(a)(3), applicants for employment at AIT must be a U.S. citizen or national, lawfully admitted for permanent residence into the U.S. (i.e. current green card holder), or lawfully admitted as a refugee or granted asylum under 8 U.S.C. § 1157-1158.

Nice To Haves

Manufacturing environment experience preferred.
Experience with IFS Applications preferred.

Responsibilities

Oversees routine department activities and manages accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness.
Responsible for periodic disbursement cycles including check, wire, ACH, and foreign currency disbursements.
Manage and correct errors or exceptions that impact the payment cycle. Work closely with Purchasing and Financial Management to ensure payments are approved and made.
Manage external vender calls and inquiries related to accounts payable.
Compiling, analyzing, and reporting financial information to management and government agencies.
Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.
Ensuring all invoices have proper project numbers and authorization before payment is made.
Create and post payable voucher in accounting system for both materials and outsourced services.
Protect organization’s value by keeping information confidential.
Set up vendors in accounting system and ensure vendor information is accurate and information changes are recorded.
Ensure the accuracy of financial statements; post information at the end of every month; and also handle monthly closing of financial records.
Work with data from multiple data sources and have comfort with pulling and analyzing multiple reports – responsible for all KPIs related to daily operations
Develops, implements, and communicates process improvements and maintains documentation of all departmental procedures.
Work cross functionally with multiple departments to establish strong, collaborative relationships.
Perform other duties as assigned.