Accounts Payable Manager

Prove • New York, NY

18d • $98,000 - $109,000 • Onsite

About The Position

Prove is seeking an energetic, detail-oriented Accounts Payable Manager (IC3) to manage end-to-end accounts payable functions, drive efficiency, and maintain financial integrity. Reporting to the Controller, this role processes invoices, audits expense reports, reconciles the global AP subledger, supports expense cash-flow forecasting, and provides accounting department support. The role works cross-functionally to optimize finance processes and maintain strong vendor and customer relationships. It is based in New York, NY.

The position oversees timely invoice processing and vendor payments, reconciles transactions and reports, monitors corporate bank balances, supports reporting and forecasting, handles vendor tax documentation and year-end 1099s, and assists with audits. It also identifies process improvements, collaborates with Purchasing, Legal, and Finance, and serves as a primary escalation contact for vendor payment inquiries.

Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration, or equivalent practical experience.
• At least 3 years of progressive experience in accounts payable or general accounting.
• Deep knowledge of full-cycle accounts payable procedures, GAAP principles, general ledger structure, and 1099 tax requirements.
• Experience with automated ERP systems such as NetSuite or Intacct.
• Excellent analytical skills, including the ability to identify discrepancies, evaluate root causes, and implement effective solutions.
• Exceptional communication skills and a collaborative approach to team mentorship and vendor relations.
• High proficiency in MS Excel, including VLOOKUPs, pivot tables, and formulas.
• Proficiency with cloud-based expense management software.

Nice To Haves

• Experience with Bill, which is used to process most of the company’s payables.

Responsibilities

• Review, verify, and process vendor invoices on time, ensuring accurate General Ledger coding and compliance with approval matrices.
• Manage scheduled vendor payments through ACH, wire transfers, and checks, maximizing early payment discounts while maintaining optimal cash flow.
• Reconcile processed transactions by verifying entries and balancing system reports against general ledger balances.
• Monitor bank balances, execute transfers between corporate accounts as needed, and ensure AP transactions are properly posted.
• Maintain and analyze weekly Accounts Payable aging reports for payment purposes and executive finance reporting.
• Support 13-week rolling cash flow forecasts by providing upcoming payment details based on AP aging and AP expense run rates.
• Process year-end 1099s, validate vendor W-9 and W-8 tax forms, and perform new-vendor existence checks through the vendor onboarding process.
• Assist with internal and external financial audits by gathering documentation and explaining AP workflows.
• Assist with funding purchase requisitions, ordering items, processing payments via the company credit card, and requesting virtual credit cards for payments.
• Identify operational bottlenecks, including delays in invoice approvals, and lead continuous improvement initiatives to improve speed, accuracy, and automation in AP workflows.
• Partner with Purchasing, Legal, and Finance to resolve vendor contract, purchase order, and invoice discrepancies.
• Serve as a primary escalation point for vendor payment inquiries and foster positive vendor relationships.

Benefits

• Competitive salary and company bonus plan for eligible roles.
• Equity plan.
• Modern Health services for financial, mental, and physical wellness.
• 401(k) retirement plan and match for U.S. offices; local country pension for international offices.
• Unlimited vacation and flexible hours.
• Comprehensive medical benefits for employees and their families.
• Employee assistance program and Prove Well-Being Reimbursement.
• Snacks and beverages at certain office locations.
• Daily GrubHub lunch stipend for employees coming into U.S. offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level