Accounts Payable Manager

The New York Foundling • New York, NY

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About The Position

The Accounts Payable Manager leads the Accounts Payable function at The New York Foundling, overseeing daily operations, AP processes, and administrative responsibilities. The role fosters excellence, collaboration, and accountability, and provides strategic operational leadership so the team can deliver strong service, uphold financial integrity, and steward Agency resources. The position reports to the AP Director and supports leadership in daily functions.

The New York Foundling is a New York-based nonprofit whose programs support children and families, people with developmental disabilities, and neighbors seeking health and mental health services. The organization emphasizes inclusive, equitable, and welcoming working and learning environments.

Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• At least 5 years of accounts payable work experience, including 3 years in a supervisory capacity.
• Proficiency in Excel, Outlook, Word, and automated accounting systems.
• Strong written and oral communication skills.
• Strong organizational and time-management skills.
• Demonstrated strong commitment to safety.
• Bachelor’s degree from a U.S.-accredited educational institution, or credential evaluation for a non-U.S. educational institution.

Responsibilities

• Manage and oversee daily operations of the Accounts Payable unit, coordinating activities, establishing priorities, monitoring workflow, and ensuring deadlines are met in accordance with Agency policies, procedures, and operational standards.
• Oversee the development, review, implementation, and maintenance of Agency policies and procedures for accounts payable, petty cash, internal cash management, employee expense reimbursements, corporate credit cards, and related financial operations.
• Coordinate and oversee special projects and operational initiatives, including employee travel and transportation reimbursement programs, relationships with public transit providers, and analysis of expenditure categories for discrepancies, spending trends, cost savings, and improved efficiency.
• Lead continuous quality improvement by identifying opportunities to streamline processes, expand automation, strengthen internal controls, mitigate financial risks, and enhance vendor accountability, procurement policies, and purchasing practices.
• Serve as a liaison to Agency program staff and leadership, providing guidance on employee reimbursements, AP policies and procedures, purchasing options, financial requirements, and other operational needs.
• Oversee financial transactions and approval processes involving employee expenditures and documentation, bulk purchasing, corporate credit card authorizations, and other Accounts Payable functions.
• Evaluate operational matters, resolve complex issues, and ensure appropriate financial controls and accountability.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager