Accounts Payable Manager

Crown Power & Equipment Co., LLC • Columbia, MO

80d • Onsite

About The Position

The Accounts Payable Manager manages and maintains accurate accounts payable functions for Crown Power & Equipment’s 12 locations. Working with branch personnel, vendors, the Corporate Accounting team, and management, this role ensures invoices are accurately entered, properly coded and approved, and paid on time. The position is based at the corporate office in Columbia, Missouri, and is full-time and exempt. Accuracy, confidentiality, communication, and follow-through are essential. Previous accounts payable experience is required; experience with HBS or other dealership software is preferred.

Requirements

• Previous accounts payable experience is required.
• High school diploma or GED is required.
• Working knowledge of basic accounting principles, including debits, credits, account coding, and accruals.
• Strong understanding of the accounts payable process from invoice receipt through payment.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills, including the ability to prioritize competing deadlines.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong data-entry and 10-key skills.
• Ability to identify discrepancies and independently research and resolve problems.
• Strong written and verbal communication skills.
• Ability to communicate professionally and courteously with vendors, branch employees, and management.
• Ability to work independently and effectively as part of the Corporate Accounting team.
• Ability to handle confidential financial information with discretion.
• Dependable, self-motivated, and committed to meeting deadlines.
• Ability to learn and adapt to new software, systems, and processes.
• Ability to pass a background investigation, drug screening, and driving record evaluation.

Nice To Haves

• Accounting coursework, bookkeeping education, or related training.
• Experience processing a high volume of invoices in a multi-location environment.
• Two or more years of accounts payable experience.
• Experience in a dealership, agricultural equipment, construction equipment, automotive, powersports, or other equipment-related industry.
• Experience with HBS dealership management software.
• Experience working with multiple locations or entities.
• Experience with inventory-related invoices, parts invoices, service invoices, and equipment purchases.
• Previous experience with month-end and year-end accounting processes.
• Experience with vendor W-9 and 1099 processes.
• Accounting or bookkeeping coursework or a degree.

Responsibilities

• Manage daily accounts payable operations for all 12 dealership locations.
• Receive, review, code, enter, and process vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving documents, statements, and other supporting documentation.
• Review invoices for appropriate approvals and account coding before processing payments.
• Research and resolve invoice discrepancies, pricing differences, duplicate invoices, missing documentation, and receiving issues.
• Maintain vendor records and assist with vendor account maintenance.
• Collect, review, and maintain current vendor W-9 forms annually and as needed when vendor information changes.
• Manage 1099 reporting, including preparation, reconciliation, and timely filing of annual forms.
• Administer company-wide corporate credit cards, including ordering, activation, credit-limit maintenance, and transaction review.
• Monitor open accounts payable and follow up on invoices requiring additional information or approval.
• Communicate professionally with vendors about invoices, payments, account questions, and discrepancies.
• Work with Parts, Service, Sales, and Management personnel across locations to resolve invoice issues.
• Ensure invoices are assigned to the correct location, department, expense account, or inventory account.
• Assist with month-end closing by reviewing outstanding invoices and ensuring expenses are recorded in the appropriate accounting period.
• Reconcile accounts payable records and help identify and correct discrepancies.
• Maintain organized electronic and/or physical invoice records and supporting documentation.
• Assist with year-end accounting activities, vendor reporting, and audit requests.
• Maintain confidentiality of company financial and vendor information.
• Create, update, and maintain spreadsheets and reports related to accounts payable and vendor activity.
• Help identify process improvements that increase accuracy, efficiency, and consistency across dealership locations.
• Learn and use HBS and other company systems to support accounting operations.
• Follow company policies, accounting procedures, and internal controls.
• Perform additional accounting and administrative duties as assigned.

Benefits

• Medical, dental, and vision coverage, with 85% of employee-only premiums paid by Crown Power.
• Basic life insurance of $25,000 provided at no cost, with voluntary buy-up options.
• Voluntary critical illness, accident, and short-term disability benefits.
• Paid time off that accrues bi-weekly and is available immediately.
• Paid holidays.
• 401(k) plan eligibility after 90 days, with a company match up to 4%.
• Employee discounts on products and services.
• Competitive wages.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED