Accounts Payable Manager

The New York Foundling • New York, NY

2d • $95,000 - $100,000

About The Position

The Accounts Payable Manager leads the Agency’s Accounts Payable function, overseeing daily operations, processes, and administrative responsibilities. The role promotes excellence, collaboration, accountability, and high standards of financial integrity while supporting the Agency’s mission through responsible stewardship of resources. The position reports to the AP Director and supports leadership in daily functions.

The manager oversees Accounts Payable operations and related financial practices, including petty cash, internal cash management, employee expense reimbursements, corporate credit cards, and other associated activities. The role coordinates operational initiatives, supports Agency staff and leadership, and identifies opportunities to improve processes, controls, and financial efficiency.

Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• At least 5 years of accounts payable work experience, including at least 3 years in a supervisory capacity.
• Proficiency in Excel, Outlook, Word, and automated accounting systems.
• Good written and oral communication skills.
• Strong organizational and time-management skills.
• Demonstrated strong commitment to safety.
• Bachelor’s degree must be from a U.S.-accredited educational institution, or a credential evaluation must be provided for a non-U.S. educational institution.

Responsibilities

• Manage and oversee daily operations of the Accounts Payable unit, including coordinating activities, setting priorities, monitoring workflow, and meeting deadlines in accordance with Agency policies and standards.
• Oversee the development, review, implementation, and maintenance of policies and procedures for accounts payable, petty cash, internal cash management, employee expense reimbursements, corporate credit cards, and related financial operations.
• Coordinate special projects and ongoing initiatives, including employee travel and transportation reimbursement programs and vendor relationships with public transit providers.
• Evaluate expenditure categories to identify discrepancies, spending trends, cost-saving opportunities, and ways to improve financial efficiency.
• Lead continuous quality improvement by streamlining processes, expanding automation, strengthening internal controls, mitigating financial risks, and enhancing vendor accountability, procurement policies, and purchasing practices.
• Serve as a liaison to Agency program staff and leadership, providing guidance on reimbursements, Accounts Payable policies and procedures, purchasing options, financial requirements, and operational needs.
• Oversee financial transactions and approval processes related to employee expenditures and supporting documentation, bulk purchasing, corporate credit card authorizations, and other Accounts Payable functions.
• Evaluate operational matters, resolve complex issues, and ensure appropriate financial controls and accountability.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager