Accounts Payable Manager

Bob Moore Auto Group, LLC•Oklahoma City, OK

12d

About The Position

The Accounts Payable Manager leads the accounts payable department for the dealership accounting group by establishing effective, efficient processes that follow internal guidelines. The role ensures timely vendor payments and proper expense recognition in the general ledger. It also oversees AP staff, invoice and payment workflows, reporting, records, and process documentation across 15 dealerships. The position requires communication with management and dealership personnel, adherence to management schedules and objectives, and occasional travel within or outside the area.

Requirements

At least 5 years of Accounts Payable Manager experience.
Valid, unrestricted driver’s license that permits operation of company-owned vehicles and ability to maintain a clean driving record.
Ability to communicate professionally with Shared Services, department managers, and dealership personnel.
Ability to meet and exceed objectives defined by Management.
Thoroughness, accuracy, and timeliness in completing core responsibilities.
Ability to work with high-performing personnel.
Ability to set priorities and work independently.
Strong attention to detail, sense of urgency, and ability to produce high-quality work under deadline pressure.
Excellent written and verbal communication skills.
Ability to work effectively with internal and external teams and communicate and participate constructively.
Experience handling high volumes of paperwork for multiple internal and external customers.
Ability to adhere to schedules and deadlines defined by Management.
Strong mathematical and analytical skills.
Strong Microsoft Office skills.
Ability to pass a drug/alcohol urinalysis and drive a vehicle.
Ability to meet the stated physical demands, including regularly lifting or moving up to 25 pounds.

Nice To Haves

Accounting degree preferred.
Previous automotive experience preferred.

Responsibilities

Ensure timely and accurate posting and payment of all approved vendor invoices.
Seek training and development opportunities to support the accounts payable team.
Hire and train AP staff to process high volumes of vendor invoices and payments on time.
Ensure proper approvals are obtained for each invoice before processing.
Research and implement a paperless AP system with electronic invoice approval workflows.
Set up workflows and continually improve processes to increase efficiencies in the new AP system.
Review CDK payable reports (APS) to ensure timely processing.
Establish processes for timely handling of credit invoices.
Oversee production of 1099 reports for all 15 dealerships and ensure timely filing in accordance with state and federal law.
Review all W9 records annually and ensure processes prevent checks from being issued without a required W9.
Document processes in a book-format training manual.
Communicate with management regarding accounts payable.
Use a personal device for multi-factor authentication to add security for company network and site access.
Adhere to schedules and deadlines set by Management.
Meet and exceed individual objectives set by Management.