Accounts Payable Manager

TileBar•New York, NY

9d•$100,000 - $110,000•Hybrid

About The Position

TileBar is seeking a hands-on Accounts Payable Manager to lead the AP department and support the company’s growth. The role oversees and trains on-site and offshore team members, maintains the AP general ledger, ensures daily tasks are completed, monitors the AP inbox, and resolves escalated issues. It also involves vendor management, invoice and expense processing, payment preparation, tax-related processes, and regular communication with other departments and finance leadership. The position handles high-volume transactions and time-sensitive requests, works to meet tight deadlines and monthly reporting requirements, and participates in cash flow and financial reporting discussions. The role is based at TileBar’s Flatiron headquarters in New York City, with three days onsite and two days remote each week. Compensation is $100,000–$110,000 per year, with actual pay based on factors including skills, experience, and work location.

Requirements

At least five years of accounts payable experience.
At least three years of managerial experience.
Experience in a related industry or a strong understanding of inventory-related concepts.
Experience working in a large enterprise processing monthly expenses in excess of $5 million.
Ability to manage high-volume transactions and demanding, time-sensitive daily requests.
Detail-oriented, able to multitask, and able to meet tight deadlines for monthly reporting requirements.
Strong analytical and time-management skills.
Strong written and verbal communication skills for daily communication with the accounting team and other departments.
Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and XLOOKUP.
Experience with ERP or accounting software.

Nice To Haves

Experience with Great Plains Dynamics 365 or NetSuite.
Experience with expense software such as Concur.

Responsibilities

Manage and supervise the accounts payable department and staff, including on-site and offshore team members.
Maintain the AP general ledger, ensure daily AP tasks are completed, monitor the AP inbox, and handle escalated issues.
Perform daily, weekly, and monthly tasks related to expense processing and approvals, respond to AP requests and questions, and participate in meetings concerning cash disbursement needs.
Manage vendor accounts and ensure payments are applied properly and vendors are paid within established terms.
Participate in weekly cash disbursement meetings with the CFO and finance team to determine vendor payments.
Prepare weekly cash disbursement runs for ACH, wires, and paper checks, and participate in the check-run process.
Ensure accurate, high-volume invoice data entry and assist with processing warehouse, business overhead, marketing, and employee travel reimbursement invoices.
Process tax-related matters, including 1099 information.
Train new and existing staff as needed.
Communicate proactively, collaborate with colleagues and cross-functional partners, adapt to changing priorities, improve processes, and use sound judgment to resolve problems and escalate issues when appropriate.