Accounts Payable Manager

Southern Airways Corporation•Addison, TX

19d•Onsite

About The Position

Surf Air Mobility is seeking an experienced, detail-oriented Accounts Payable Manager to lead accounts payable operations across multiple legal entities in a publicly traded aviation organization. The role is responsible for accurate and timely vendor payments, optimizing AP processes, strengthening internal controls, and supporting financial close and reporting requirements. The manager will work closely with Accounting, Treasury, FP&A, Procurement, Flight Operations, Maintenance, and other departments to ensure efficient financial operations and compliance with company policies. The position oversees end-to-end accounts payable operations, including invoice processing, approvals, vendor payments, reconciliations, vendor relationships, and intercompany allocations. As the primary AP subject matter expert for Oracle NetSuite, the manager will optimize workflows, reporting, integrations, and data controls. The role also establishes and maintains SOX-aligned controls, supports audits, leads the multi-entity month-end close process, and supports quarterly and annual reporting, including SEC reporting requests. The manager oversees AP involving aviation vendors and works with operational teams to validate charges, monitor critical payment obligations, reconcile aircraft-related expenses, and improve visibility into aviation spending. The role also leads and develops the AP team, standardizes procedures, monitors performance metrics, and collaborates cross-functionally to improve purchasing controls, cash forecasting, spend visibility, and operational efficiency.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
At least 7 years of progressive accounts payable or accounting experience, including at least 3 years in a supervisory or management role.
Hands-on experience with Oracle NetSuite ERP, including vendor management, invoice processing, payment workflows, and AP reporting.
Experience managing accounts payable operations in a multi-entity or multi-subsidiary environment.
Strong proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
Excellent organizational, analytical, problem-solving, and communication skills.
Ability to manage competing priorities, meet tight deadlines, and work effectively in a fast-paced environment.

Nice To Haves

Experience working for a publicly traded company or within a SOX-compliant accounting environment; preferred but not required.
Prior experience in the airline, aviation, transportation, or travel industry.
Experience with NetSuite multi-subsidiary accounting, intercompany transactions, and consolidated reporting.
Experience with NetSuite AP automation, electronic payment processing, and third-party integrations.
Experience with ERP implementations, system migrations, or post-implementation process optimization.
Familiarity with aircraft maintenance expenses, charter operator invoices, fuel costs, and aviation vendor contracts.
Experience managing high-volume AP operations and complex vendor payment arrangements.
Experience improving financial processes and remediating internal control deficiencies.

Responsibilities

Manage end-to-end accounts payable operations across multiple subsidiaries and legal entities, ensuring accurate, efficient, and timely invoice and payment processing.
Oversee invoice coding and approvals, vendor payments, account reconciliations, intercompany transactions, and allocations.
Manage high-volume invoices and payments for aviation and corporate vendors; ensure expenses are assigned to the correct legal entities, departments, cost centers, and general ledger accounts.
Manage weekly payment runs, prioritize critical vendor payments, and coordinate with Treasury on cash flow and payment requirements.
Monitor AP aging, resolve outstanding balances and vendor disputes, and maintain relationships with critical vendors.
Maintain accurate vendor master data, including banking details, payment terms, and tax documentation.
Serve as the primary Accounts Payable subject matter expert for Oracle NetSuite, managing and optimizing invoice, approval, payment, and reporting workflows.
Ensure proper use of NetSuite multi-entity accounting capabilities, including subsidiary assignments, intercompany transactions, and consolidated reporting.
Identify automation and process-improvement opportunities; develop and maintain AP dashboards, saved searches, aging reports, and performance indicators.
Partner with IT, Accounting, and system administrators to troubleshoot issues, improve configurations, implement enhancements, and support integrations and ERP optimization.
Maintain data integrity and appropriate access controls within the AP module.
Establish, document, and maintain accounts payable internal controls consistent with SOX requirements, including segregation of duties, approval authority, and supporting documentation.
Support internal and external audits by preparing schedules, documentation, reconciliations, and control evidence; identify control deficiencies and implement corrective actions.
Maintain compliance with company accounting policies, delegated authority limits, and applicable regulatory requirements; partner with the Corporate Controller and Internal Audit on remediation and control improvements.
Lead the AP month-end close across multiple legal entities, ensuring timely and accurate recording of invoices, accruals, and expense allocations.
Prepare and review consolidated AP reconciliations; investigate discrepancies between vendor statements, AP subledgers, and general ledger balances.
Coordinate with Accounting and FP&A to ensure expenses are recorded in the correct reporting periods and support quarterly and annual financial reporting, audits, and SEC reporting requests.
Identify opportunities to accelerate the financial close while maintaining accuracy and control compliance.
Work with Flight Operations, Maintenance, and Procurement to validate aviation vendor invoices against contracts, approved rates, and services rendered.
Monitor critical aviation vendor payment obligations, reconcile aircraft-related and other aviation operating expenses, and improve visibility into vendor spending, obligations, and payment forecasts.
Lead, mentor, and develop the accounts payable team; establish responsibilities, performance expectations, and accountability.
Develop standardized AP procedures and train staff on NetSuite workflows, accounting policies, and internal controls.
Establish and monitor metrics for invoice processing time, payment accuracy, aging balances, and month-end close deadlines.
Collaborate with Treasury on cash requirements, payment prioritization, and short-term cash forecasting; partner with Procurement and department leaders on purchasing controls, invoice approvals, and spend visibility.
Promote continuous improvement, operational efficiency, and financial accountability.

Benefits

Competitive salary based on experience.
Medical, dental, and vision insurance, available after 30 days of employment on the first of the next month.
Air ambulance coverage.
Short-term disability insurance.
Pet insurance.
Health savings accounts.
Company-paid life insurance.
Company 401(k) plan.
My ID Travel program after completion of the probationary period, including discounted flight tickets, hotel and resort discounts, reduced-rate car rentals, and discounted cruises; immediate family members may participate.
For Dallas-based team members: free on-site gym, indoor pickleball courts, game tables, on-site day care through Kinder Care, on-site coffee shop and café, and free underground parking.