Accounts Payable Manager

Vego Garden • Greater Houston, TX

26d • Hybrid

About The Position

We are seeking an Accounts Payable Manager to lead and strengthen our AP function as our business continues to grow. This is a hands-on leadership role responsible for managing a small AP team, overseeing the end-to-end procure-to-pay process, and improving the controls, workflows, and cross-functional coordination that support accurate and timely payments. Working closely with Accounting, Purchasing, Operations, Warehouse, and Logistics partners, this person will establish consistent processes, resolve complex exceptions, and drive accountability across the organization. The ideal candidate brings strong technical AP expertise, sound judgment, and the ability to build scalable processes in a fast-paced, growing business.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field is required.
• 5–8 years of progressive accounts payable / procure-to-pay experience, ideally at a physical-goods, e-commerce, or consumer products company.
• Strong understanding of basic accounting principles and concepts.
• Proficiency in accounting software and other related tools is required.
• Proficiency in Microsoft Excel is also a must-have skill.
• Demonstrated Experience with a full PO-based AP workflow — not invoice entry alone.
• Prior experience managing 1–2 direct reports while remaining hands-on.
• Comfortable operating with significant autonomy and influencing cross-functional partners without direct authority over them.
• Excellent attention to detail and strong analytical skills.
• Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
• Strong communication skills, both verbal and written.

Nice To Haves

• 3+ years of audit experience at a CPA firm is a plus.
• Experience with NetSuite is a plus
• Exposure to import-related costs (freight, duty, customs brokerage) is a strong plus.

Responsibilities

• Manage, coach, and develop a two-person AP team, including reviewing work for accuracy, completeness, and compliance with established procedures.
• Own the AP ticketing system, review incoming tickets and assign them across the team.
• Own the monthly allocation of duty, logistical shipping and freight within team members and process the highest-complexity or disputed classification items personally.
• Serve as the escalation point for invoice exceptions and vendor disputes.
• Own vendor onboarding and enforce dual-control verification for any change to vendor banking details (fraud prevention control).
• Drive purchase order (PO) discipline across the company; design and enforce an approval escalation path for invoices received without a PO.
• Handle exception-level review and final judgment on AP related invoices.
• Track and escalate recurring Operations-driven bottlenecks to SM, with the goal of reducing them over time.
• Partner with Purchasing to enforce PO-before-order practices and reduce unmatched invoices.
• Partner with Warehouse/Operations to ensure timely, accurate receipt posting.
• Manage relationships with freight, logistical shipment vendors and 3PL providers; lead resolution of billing disputes.
• Prepare and provide weekly payment batches to SM for review and approval, ensuring payments are accurate, complete, and aligned with cash management priorities.
• Manage payment terms, capture early-payment discounts, and manage payment methods for overseas vendors.
• Review Credit Card and monthly reimbursements transactions done by team members
• Reconcile the AP aging schedule to the general ledger.
• Prepare the unbilled/accrued liabilities schedule

Benefits

• Flexible Paid Time Off. 12 PTO days per year, accrued bi-weekly, with annual increase.
• 7 paid Holidays.
• 401k contribution match of 4%.
• Comprehensive Medical, Dental, Vision, and Life insurance plans.
• The Company pays 100% of premiums for its employees for Dental, Vision, Life, and select Medical plans.
• Toll Roads Allowance of $100 per month.
• Phone Allowance of $50 per month.
• Company-sponsored breakfasts and lunches.
• We offer great culture, supportive leadership, engaging activities, employee appreciation, and other perks that make every day at work more rewarding!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager