Accounts Payable Coordinator

American Omni Trading Company LLC•Katy, TX

34d•Onsite

About The Position

The Accounts Payable Coordinator is responsible for the timely and accurate processing of invoices, vendor payments, expense reporting, and accounts payable records. As the primary AP resource, this role works closely with vendors and internal teams to support payment operations, maintain financial accuracy, and assist with month-end close and compliance activities.

Requirements

Associate's degree in Accounting, Finance, Business Administration, or equivalent experience in a related field preferred.
Three or more years of accounts payable, accounting, or finance experience, including high-volume invoice and vendor-payment processing.
Strong organizational, analytical, and problem-solving skills, with excellent attention to detail.
Ability to manage multiple priorities independently in a fast-paced environment.
Effective communication and follow-up skills, including professional vendor and internal stakeholder support.
Ability to handle confidential financial information appropriately.
Proficiency in Microsoft Excel, Word, Outlook, and Teams.
Experience with accounting systems, such as Apprise or QuickBooks.
Experience with vendor-payment platforms, including ACH, wire, and Positive Pay processes.

Nice To Haves

Experience with excise taxes, customs duties, import-related accounting, or multiple legal entities preferred.

Responsibilities

Process vendor invoices through manual entry, voucher imports, and invoice batch uploads.
Match invoices to supporting documentation and purchase orders.
Follow up with internal stakeholders to obtain invoice approvals and resolve discrepancies.
Maintain vendor records and oversee vendor creation and maintenance within ERP systems.
Reconcile vendor statements and investigate payment variances.
Respond to vendor inquiries and audit requests in a timely manner.
Prepare weekly Accounts Payable payment requests and approval packages.
Execute payment cycles through pay manager.
Manage ACH, wire, check, and electronic payment processing activities.
Maintain banking information for suppliers and support vendor setup.
Administer Positive Pay functions and banking controls.
Process manual checks and payment exception requests.
Prepare and process Federal Excise Tax (FET) payments
Assist with quarterly tax filings.
Manage customs duties input, reconciliations and payment schedules.