Accounts Payable Coordinator

OUTFRONT Media • Parsippany, NJ

2d • $27 - $28

About The Position

The Accounts Payable Coordinator supports OUTFRONT’s end-to-end Accounts Payable process by processing invoices accurately and on time in Oracle Fusion. The role reviews invoice details, coding, documentation, tax treatment, and approvals; resolves invoice exceptions; responds to supplier and internal inquiries; and helps ensure invoices are ready for payment in accordance with company policies and controls. It also supports payment readiness, reconciliations, period-end close, audits, and reporting, while identifying opportunities to improve processes, automation, AI, and systems.

Requirements

• At least 5 years of Accounts Payable or invoice-processing experience in a high-volume environment.
• Strong knowledge of invoice processing, coding, approvals, holds, exceptions, payment terms, and supplier inquiries.
• High level of accuracy, attention to detail, organization, and follow-through.
• Strong analytical and problem-solving skills, including the ability to identify root causes and resolve discrepancies.
• Proficiency in Microsoft Excel and experience using reports, dashboards, automation, or AI-enabled tools to improve productivity.
• Strong customer-service and communication skills, with the ability to work effectively across departments and with suppliers.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced Shared Services environment.

Nice To Haves

• Hands-on experience processing invoices in Oracle Fusion Cloud ERP is strongly preferred.

Responsibilities

• Process high-volume invoices in Oracle Fusion accurately and within established service levels.
• Review invoices for required information, appropriate coding, supporting documentation, tax treatment, and approval compliance.
• Review invoice details and resolve pricing, quantity, coding, documentation, and approval exceptions.
• Monitor Oracle Fusion invoice holds, workflow queues, rejected invoices, and aging items, and coordinate timely resolution.
• Identify duplicate invoices, supplier discrepancies, and potential payment risks before invoices are approved for payment.
• Partner with Procurement, receiving teams, business approvers, suppliers, and AP colleagues to resolve invoice issues.
• Respond professionally to supplier and internal customer inquiries, providing clear status updates and required next steps.
• Support payment readiness, account reconciliations, period-end close activities, audits, and reporting as needed.
• Maintain accurate records and documentation in accordance with company policy, internal controls, and retention requirements.
• Identify recurring issues and recommend process, automation, AI, and system improvements that increase efficiency and accuracy.

Benefits

• Medical, dental, and vision coverage, including same- and opposite-sex domestic partners.
• HSA and FSA plans.
• Family benefits.
• Pet benefits.
• 401(k) plan with an employer match.
• Paid time off.
• Commuter benefits.
• Educational assistance.
• Diversity, equity, and inclusion program, including 7 Employee Resource Groups (ERGs).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed