Accounts Payable Coordinator

Orion•Houston, TX

15h•Onsite

About The Position

The Accounts Payable Coordinator provides accounts payable support for Orion while working on-site Monday through Friday. The position requires close communication with corporate accounting and local operations personnel to support accurate and timely submission of information and reports. The incumbent is expected to support Orion’s guiding beliefs and core values of Safety, Quality, Delivery, Teamwork, and Integrity. The role includes entering vouchers with appropriate account coding and project-costing information, preparing weekly check disbursements, researching vendor statements and invoices, coordinating invoice coding and approvals with Project Managers, and responding to vendor calls. The coordinator also works with Accounts Payable colleagues to achieve departmental objectives and provides backup to other Finance personnel as business needs require. The incumbent is accountable for personal and workplace safety, must stop work when unsafe conditions are anticipated or observed, and must comply with applicable laws, regulations, and company policies. Confidential company information must be protected. The position may also include other administrative or technical duties assigned by immediate supervision, such as certification or safety training and procedure review.

Requirements

High school diploma.
At least 2 years of accounting experience in a corporate environment.
Knowledge of basic accounting principles.
Detail-oriented, with good math aptitude.
Ability to work in a team environment and interface effectively with employees at all levels of the organization.
Discretion, trustworthiness, and ability to keep company information and materials strictly confidential.
Well organized, diligent, and self-starting, with the ability to work with minimal supervision and independently identify work to be done.
Flexibility and ability to adjust to sudden changes in work priorities and prioritize work accordingly.
Care and attention to detail when performing tasks accurately.
Ability to perform essential job functions with or without reasonable workplace accommodation.
Ability to wear and properly use personal protective equipment when required at a jobsite.
Ability to remain calm during emergencies, respond appropriately as circumstances and management direction require, and evacuate the work area promptly in an emergency.

Nice To Haves

Associate's Degree in Accounting or a related discipline.

Responsibilities

Work closely with Accounts Payable personnel to achieve departmental objectives.
Enter vouchers with appropriate account coding, including project-costing information.
Prepare weekly check disbursements according to company policy and vendor terms.
Research vendor statements and invoices to ensure accuracy before payment.
Coordinate invoice coding and approvals with Project Managers.
Respond to phone calls from vendors.
Interface effectively and provide backup to other Finance personnel as business demands require.
Maintain personal safety and help ensure the safety of co-workers and others encountered at work.
Stop work when an unsafe condition or situation is anticipated or observed.
Comply with applicable laws, regulations, and company policies and procedures, and promptly report violations.
Maintain the confidentiality of company confidential, proprietary, and trade-secret information.
Perform other related administrative and technical duties as assigned or requested by immediate supervision.

Benefits

Medical insurance, including prescription drugs
Dental insurance
Vision insurance
Life and AD&D insurance
Short-term and long-term disability insurance
Employee Assistance Plan
401(k) retirement plan
Paid time off for vacation, sick leave, holidays, jury duty, and bereavement leave
Pre-tax health and dependent care flexible spending accounts
Career growth and development