Accounts Payable Clerk
About The Position
The Accounts Payable Clerk owns the full invoice and receipt lifecycle, including capturing, verifying, entering, coding, allocating to cases, and routing items for approval. The role accurately assigns costs to client matter numbers and processes high volumes of vendor invoices and payment data in the firm’s financial and ERP system. It also involves reconciling roughly 200 credit-card transactions per day, finding supporting invoices or receipts, investigating discrepancies such as duplicate payments or miscoded charges, collaborating with the accounting team to resolve issues, and organizing invoices in the ERP system for quick retrieval. The successful candidate has a strong administrative or clerical background, is comfortable working with numbers and systems, learns software quickly, and maintains accuracy during repetitive, high-volume work. The role is onsite and pays $30–$31 per hour, based on experience. The firm describes its work as meaningful and its standards as high, and offers benefits including dental, vision, and medical plan premium contributions, retirement contributions, an annual FSA contribution, PTO, sick pay, and a paid birthday off.
Requirements
- Strong administrative or clerical background.
- Comfortable with numbers and systems, with the ability to learn new software quickly.
- Detail-oriented and accurate when handling repetitive, high-volume work.
- Able to remain calm and accurate when transaction volume and pace increase.
- Clear communicator who recognizes when something needs a second look.
- Proficient in Excel and comfortable learning an ERP or practice management system.
Responsibilities
- Capture, verify, enter, code, allocate to cases, and route invoices and receipts for approval.
- Accurately book costs to the correct client matter numbers.
- Process high volumes of vendor invoices and payment data in the financial and ERP system.
- Reconcile credit-card charges at volume, coding roughly 200 transactions a day and locating the supporting invoice or receipt for each.
- Investigate discrepancies, including duplicate payments and miscoded charges, and work with the accounting team to resolve them.
- Organize and file invoices in the ERP system for quick retrieval.
Benefits
- Firm pays 100% of premiums for dental and vision.
- Firm pays 100% of premiums for all Silver-level medical plans.
- Firm contributes approximately 10% toward retirement (3% Safe Harbor plus 7% Profit Sharing).
- $500 annual FSA contribution.
- Accrual of 80 hours of PTO, with an additional 40 hours on the third anniversary.
- 48 hours of sick pay.
- Paid birthday off.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
