Accounts Payable Clerk

MCT Holdings•Omaha, NE

6d•$50,000 - $56,000

About The Position

The Accounts Payable Clerk supports MCT Companies’ day-to-day financial operations by processing vendor invoices, payments, company credit card activity, and related records accurately and on time. The role maintains financial documentation, supports internal departments and external vendors, and provides professional, responsive service. It also provides backup coverage for front desk staff. The position is primarily office-based. MCT describes its culture as grounded in camaraderie, a can-do attitude, honesty, excellence, and fun, and as a growing family business.

Requirements

Strong attention to detail and the ability to process financial information accurately and consistently.
Critical-thinking, problem-solving, and sound judgment skills.
Ability to organize work, coordinate priorities, and meet deadlines in a fast-paced environment.
Clear written and verbal communication skills, active listening, and a customer-service-oriented approach with vendors, coworkers, and internal departments.
Intermediate to advanced computer and data-entry skills in Windows-based applications.
Proficiency in Microsoft Office, particularly Excel.
Reliable attendance and punctuality; employees are expected to be ready to work at the start of their scheduled shift and follow company and departmental attendance procedures.

Nice To Haves

Experience with Karmak Fusion or similar accounting software is preferred.

Responsibilities

Match vendor invoices and credit memos to source documents, including purchase orders, packing slips, bills of lading, and receiving reports.
Review vendor invoices and credit memos for discrepancies and proper authorization.
Enter approved invoices and credit memos into Fusion daily and ensure invoices are paid only once.
Track payment for new unit sales in an Excel spreadsheet and make wires when needed.
Process manual-check requests and enter them into Fusion for tracking.
Process company credit card statements monthly, confirming receipts and manager approvals and assigning cost centers.
Assist with ordering and managing office supplies.
Maintain the fuel card program for company trucks across MCT locations.
Assist the parts department with correcting purchase receiving errors.
Schedule and initiate wire transfers.
Calculate and process check batches, match invoices, prepare check batch list reports, and submit them to the Controller for review, approval, and signature.
Distribute checks to vendors and employees as required.
Reconcile vendor statements to accounts payable balances, including employee expense reports and management credit card expense reports, and research variances.
Perform assigned monthly account reconciliations.
Manage 1099 reporting within vendors in Fusion.
Complete and return vendor credit applications.
Obtain W-9 forms from new vendors and set up new vendors in Fusion.
Maintain master vendor files, including W-9 forms and vendor bids.
Back up front desk staff to ensure constant coverage.